Travel & Procurement Supervisor

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Travel & Procurement Supervisor is responsible for daily oversight of the departments travel and procurement team which collectively manages all procurement travel and training reservations for MCAO. This team secures travel arrangements for victims and witnesses testifying in court and for detectives investigating active cases registers employees for specialized training and purchases a wide variety of goods and services.

If you enjoy supporting a team of attorneys paralegals and victim advocates who are on the front lines of the criminal justice process this position is for you!

About Us

The Maricopa County Attorneys Office is one of the largest public prosecutorial agencies in the nation serving nearly four million residents in the fourth largest county in the U.S. In addition to handling all felony prosecutions in Maricopa County and misdemeanor filings in the countys justice court system the office also provides civil legal services to all county agencies. The department is comprised of more than 1100 full-time positions including attorneys investigators paralegals victim advocates and support staff and has an annual operating budget of around $.

We believe in integrity. We believe in justice for all. And we are proud to deliver high-quality prosecutioncomprehensive victims services crime prevention programs and more to the residents of Maricopa County. If you would like to utilize your talents and skills to stand up for Maricopa County apply today and join our team.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost high-value healthcare for you and your qualifying dependents

• Child care benefits including access to our on-site centerMaricopa County Kids Club dedicated to serving Maricopa County families

• Paid vacation sick time and parental leave

• Extensive wellness program including an incentive

• Enrollment in the Arizona State Retirement System a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the Countys Qualifying and Compensation Philosophy Follow this link to learn more!Work With Us Maricopa County AZ

We Require

• Three years of professional procurement experience
• Bachelors Degree in Public Administration Finance Business Administration Supply Chain or related field

Other Requirements

• Must have the ability to obtain CAPA certification within three months of hire
• The Maricopa County Attorneys Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs. Drug testing is conducted once an offer has been extended and prior to placement.

We Also Value

• Experience drafting reviewing and administering contracts.
• Public sector procurement experience including writing scopes of work task orders and procurement specifications.
• Demonstrated ability to review evaluate and score competitive solicitations in compliance with public procurement rules.
• Experience gathering bids and quotes in accordance with public purchasing thresholds documentation and audit requirements.
• Supervisory experience including reviewing staff work writing performance evaluations and monitoring workload and compliance.
• Experience coaching mentoring and counseling employees to support performance development and team accountability.
• Strong Excel skills including proficiency with advanced formulas and functionality such as V-LOOKUP X-LOOKUP INDEX/MATCH pivot tables and other analytical tools.
• Enjoys a fast-paced environment
• Possesses or has the ability to obtain a valid Arizona drivers license at the
  time of hire

Job Contributions

• Train mentor and manage the Travel & Procurement team ensuring accurate work products balanced workload distribution and effective supervisory support.
• Maintain a reliable in-office presence during standard business hours to support staff and the greater Finance & Language Services team ensure availability for supervision and facilitate collaboration.
• Review and approve all pre and/or posttravel requests for victims experts eyewitnesses and law enforcement partners ensuring compliance with policy.
• Review and approve all employee travel and training requests ensuring completeness and accuracy.
• Review and approve all posttravel reimbursement requests ensuring documentation is accurate and in compliance with allowable expenses.
• Create review and approve departmental purchase orders in accordance with organizational policy.
• Maintain tracking logs for travel procurement and contract activities including requests renewals extensions and cancellations.
• Serve as the Pcard administrator overseeing card issuance usage monitoring reconciliations compliance and training.
• Serve as the liaison between MCAO and the County Office of Procurement Services coordinating procurement actions and resolving agency procurement issues.
• Lead complex procurements for goods and contracted services including competitive solicitations impracticable purchases sole source requests and task orders.
• Create procurement proposals and scopes of work by conducting market research gathering customer requirements and compiling supporting data.
• Evaluate vendor solicitation responses based on qualifications pricing conformance to requirements and departmental needs.
• Assess requests that fall outside policy or organizational standards and provide appropriate guidance including explaining the deviation advising on compliant alternatives or identifying next steps when additional information or higher approval is required.
• Provide timely responses to occasional urgent evening and weekend travel requests changes and inquiries to ensure uninterrupted operational support.

Working Conditions

• Mostly office setting in a high-volume fast-paced environment. Requires extended periods of sitting while completing computer activities.
• May be required to drive a personal or County-owned vehicle to travel to and from various County locations.
• This position may be eligible for hybrid telework and alternate work schedules after a six-month training period.

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA) please contact to initiate the interactive process.

Apply Now!