Data Management Specialist 3

Experience level: Mid-senior

Experience required: 5 Years

Education level: Bachelors degree

Job function: Information Technology

Industry: Oil & Energy

Total position: 1

Relocation assistance: No Visa sponsorship eligibility: No

Role Overview: Project Controls Scheduler

Duration: Through end of 2026

The primary mission of the Project Controls organization is to support the execution of projects by ensuring project managers project teams and other key stakeholders are provided with detailed project analysis information systems and processes needed to effectively manage project forecasts schedules and other essential project information to execute projects safely on time and on budget.
GENERAL PROFILE
Requires specialized depth and/or breadth of expertise and understands terms acronyms and definitions relating to Scheduling.
Interprets internal/external business challenges and recommends best practices to improve products processes or services
Interprets internal or external business issues and recommends best practices
Solves complex problems; takes a broad perspective to identify innovative solutions
Thinks beyond the status quo to develop solutions to complex problems that improve performance efficiency and safety
Works independently with guidance in only the most complex situations
Manages projects or programs with moderate resource requirements risk and/or complexity; monitors and controls schedules
May lead teams and involved in complex projects
Makes decisions guided by policies in non-standard situations; impacts the achievement of customer functional operational project or service
objectives
Anticipates internal/external customer needs; assesses requirements and identifies new solutions
CORE COMPETENCIES
Action Oriented
Initiates timely action to address important issues.
Moves quickly to seize opportunities.
Takes on difficult challenges without procrastinating.
Takes action to resolve problems when they arise.
Collaborates
Shares information with others so there are no surprises.
Involves others as appropriate to accomplish individual and group goals.
Encourages unity rather than us vs. them thinking.
Welcomes and acknowledges the ideas and input of others.
Communicates
Effectively
Clear concise and professional in communication.
Listens with interest to what others have to say.
Shares information and updates with others as needed.
Is clear and thorough in reports documentation and other written information.
Customer Focus
Searches for ways to improve customer service.
Follows up with customers to ensure problems are solved.
Independently anticipates and meets customer needs.
Internalizes customer feedback and provides innovative ideas to meet their future needs.
Drives Results
Demonstrates a strong drive to achieve meaningful results.
Drives tasks to successful completion and closure.
Shows determination in the face of obstacles and setbacks.
Sets high standards for own performance.
Ensures Accountability
Monitors progress of performance and changes approach accordingly.
Takes ownership of own work.
Takes responsibility for successes and failures in own work.
Follows through on commitments.
Instills Trust
Is honest and straightforward when working with others.
Honors agreements and commitments even when working through competing priorities.
Shows consistency between words and actions.
Maintains integrity and professional codes of conduct
ROLE SPECIFIC COMPETENCIES
Balances stakeholders
Works through potential conflicts appropriately to provide balanced solutions.
Is dedicated to meeting the expectations and requirements of internal and external stakeholders.
Responds to potential conflicts among stakeholders with fair transparent and balanced decisions.
Takes into account all relevant issues and stakeholders when making decisions.
Business insight
Understands how changes in the marketplace affect the business.
Stays informed about business news relevant to own area of expertise.
Knows how own actions impact critical business drivers.
Uses knowledge about the business and industry to guide decisions and own work.
Courage
Follows convictions in the face of adversity.
Takes on the unknown.
Raises difficult issues to ensure that they are addressed.
Offers ideas or opinions without fear of criticism or professional risk.
Decision quality
Demonstrates good judgment in routine day-to-day decision making.
Makes sound independent decisions in urgent and non-routine situations.
Considers various inputs criteria and trade-offs to arrive at effective decisions and recommendations.
Uses good judgment about whether to act independently or to escalate an issue.
Demonstrates self-awareness
Gathers balanced feedback from others and is open to their perspectives.
Is aware of own impact on others.
Knows personal strengths and weaknesses.
Gains self-awareness and modifies behaviors based on feedback from others.
Manages complexity
Assesses complex issues from multiple angles in order to get the complete picture.
Evaluates the potential consequences and implications of different options.
Identifies the underlying issues and root causes of problems.
Incorporates new information and concepts when solving problems.
Nimble learning
Applies new concepts and principles to address problems.
Enjoys experimenting with test cases as a means to learn.
Learns from mistakes and adjusts accordingly.
Learns quickly when facing new situations.
Optimizes work processes
Adheres to defined and communicated standards methods and procedures.
Informs others about process problems.
Seeks ways to work better within the processes.
Suggests process and practice improvement ideas for own work area.
Self-Development
Seeks feedback on areas to develop
Identifies clear development goals and tactics.
Takes initiative to practice and apply new knowledge and skills.
Seeks additional job responsibilities to broaden skills.
Situational adaptability
Demonstrates flexibility of responses to different situations.
Recognizes cues that suggest a change in approach or behavior is needed.
Adapts to changing needs conditions priorities or opportunities.
Monitors how well approach is working to see if change is needed.
PRIMARY DUTIES AND RESPONSIBILITIES - SCHEDULERS
Leads baseline schedule creation and approval effort in collaboration with project team
Develops maintains and manages project schedules for assigned major/tactical capital projects in collaboration with Project Team Members
and Contractors.
Maintains project schedules including progress updates. Revises forecasts and evaluates impact of delays.
Communicates status of schedule and key risk areas to members of project management team
Thorough understanding of WBS and corresponding project estimate to help lead schedule planning efforts for projects.
Advanced knowledge of planning side of all different phases (e.g. Permitting Land Survey and Construction) of pipelines and facilities
construction projects identifying order of events
Determine critical paths required to meet overall project completion date modify critical paths based on prevailing conditions and consult with
project team members to develop workarounds to overcome obstacles
Works with Contractors to ensure schedule compliance per Williams project controls requirements
Performs detailed review of contractor schedule submittals including baseline and progress update
PROJECT SCHEDULES
i. Schedules will be built and maintained in Primavera P6 utilizing the latest template and WBS.
1. The schedule template may be added to or reduced to manage the projects scope. However the schedule will contain enough detail that someone unfamiliar with the project could read it and understand the scope and strategy: what is being installed when it is being installed and what the critical path is to completion.
ii. All project schedules will be updated monthly at a minimum to align with the issuance of project reports.
1. After status updates are entered the schedule will be analyzed to determine the impact to the critical path and mitigation plans created if necessary.
iii. Update cycles mainly depend on the current phase of the project. Prior to project construction monthly updates are the minimum requirement. However once a project is under construction weekly updates could be expected.
iv. All project schedules will be baselined at each gate. However the G3 baseline will be assigned as the primary baseline in P6.
v. Baselines should be labeled to identify the corresponding gate.
1. A baseline will be saved after each update cycle and can be assigned as the secondary baseline (up to a maximum of 10 baselines can be assigned).
vi. After each update cycle the analyst will be responsible for producing the overall project schedule and publishing it
vii. Other common / standard schedule reports that should be readily available are:
1. Critical path schedule
2. 2-4 week lookahead
3. Milestone report
4. Schedule variance report
Education Required
Education - Bachelors degree in engineering construction or business or an equivalent combination