Procurement Specialist

Department

Compensation

Job Summary

The Procurement Specialist provides centralized purchasing and procurement support for the College of Computing Engineering and Construction. This position coordinates the acquisition of equipment supplies services and materials in support of instructional programs laboratories research activities and student organizations. The role ensures compliance with University of North Florida procurement policies State of Florida regulations and funding requirements and serves as a primary liaison among faculty laboratory personnel student organizations vendors and central Procurement and Finance offices.

Essential Functions

• Process purchase requisitions purchase orders payments and related documentation for faculty staff laboratories and student organizations

• Ensure all procurement activities comply with University policies State of Florida purchasing regulations and funding source requirements

• Obtain and evaluate vendor quotes and pricing; recommend bestvalue purchasing solutions

• Coordinate with UNF Procurement Services and Finance to obtain approvals resolve purchasing issues and support audits

• Serve as primary point of contact for vendors regarding pricing availability delivery timelines invoicing and issue resolution

• Track order status monitor deliveries reconcile discrepancies and resolve receiving issues

• Collaborate with faculty and laboratory managers to develop technical specifications for equipment tools lab supplies safety equipment and instructional materials

• Support procurement for instructional laboratories research projects grantfunded initiatives and specialized technical purchases

• Assist with inventory tracking and forecasting of lab and program supplies

• Provide purchasing guidance to faculty advisors and student organizations including documentation requirements and allowable expenses

• Track expenditures against departmental lab grant and student organization budgets

• Maintain complete and accurate procurement records to support audits and reporting

Marginal Functions

• Assist with special projects or initiatives as assigned

• Provide backup administrative or procurement support during peak workload periods

• During declared campus emergencies may be required to perform jobrelated duties at an offcampus location or place of residence

Supervisory Relationships

• Supervision Received: Works under the supervision of the Associate Director CCEC Operations receiving general guidance while exercising independent judgment within established policies and procedures

• Supervision Given: None

Knowledge Skills and Abilities

• Knowledge of procurement policies and purchasing best practices

• Strong customer service and communication skills

• Ability to analyze quotes specifications and budget information

• Commitment to ethical procurement standards and institutional compliance

Required Qualifications

Preferred Qualifications

• Experience in higher education or publicsector procurement

• Experience supporting engineering laboratories technical departments or academic programs

• Familiarity with Workday or similar enterprise purchasing systems

• Knowledge of inventory management and technical or scientific equipment purchasing

Work Environment & Physical Demands (Optional)

• Office and laboratory environment

• Frequent sitting standing communicating and use of office equipment

• Occasional lifting or moving of items related to procurement and receiving activities

Equal Opportunity Statement

The University of North Florida is an equal opportunity/equal access institution and does not discriminate on the basis of race color religion age sex national origin disability veteran status or any other status protected by law.

For questions about the Procurement Specialist role please contact

Statement(s) of Understanding

This position requires a background conjunction with the Universitys policy this position may also require a credit check.

The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore the incumbent must promptly report allegations of sexual misconduct sexual violence and child sexual abuse by or against any student employee contractor or visitor to the Universitys Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our building this environment we strive to attract students faculty and staff from a variety of cultures backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information race color religion age sex disability marital status national origin or veteran status in any educational employment social recreational program or activity that it addition UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the Universitys collaboration with community partners from the local to the global level. It reflects UNFs mission to contribute to the public good and prepare educated engaged citizens.