Material Services Supervisor

Position Classification:

Regular full-time salaried exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO

General Schedule:

The general schedule for this position is 40 hours a week Monday through Friday 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m.; shifts outside of the general schedule may be required when necessary.

Position Overview:

Manages the efficient use of inventory and implements a supply system that keeps costs low. Verifies inventory computations by comparing them to physical counts of stock and investigates discrepancies and/or adjust errors. Ensures the stock items are marked supplies are clean and storage areas are in compliance with safety regulations. Determines proper storage methods identification and stock location based on turnover environmental factors and physical capabilities of facilities. Keeps records on the use or damage of stock or stock-handling equipment.

Available to help with a facilities emergency. A pre-arranged shift change may be implemented for predictable emergencies like inclement weather.

Job Duties:

• Oversees and is responsible for the administrative aspect of the department.
• Provides coordination leadership and assistance to others in performance of skilled work.
• Interviews selects trains supervises directs and evaluates employees.
• Coordinates oversees and inspects all work to ensure code/safety compliance and quality of work.
• Inspects needs. Determines what materials are needed. Schedules and assigns work to subordinates.
• Conducts studies and makes recommendations on requirements supply needs etc. for budgeting and planning and prepares purchase requests as needed.
• Responsible for ownership and safe operation and care of equipment use of materials and control of inventory within assigned shop.
• Assists Physical Plant staff and orders supplies/materials in accordance with policies procedures and statutes via Purchasing Card or Purchase Order after obtaining and evaluating best price delivery time etc. and arranges and tracks delivery.
• Informs other shop supervisors of the delivery dates for materials and supplies on order.
• Data entry of on-line requisitions and of supply/material delivery status into the automated work order system.
• Assists in preparing bid specifications and obtains quotes from several vendors for purchases in accordance with purchasing department guidelines. Analyzes quotations and recommends award to vendor. Prepares supply orders and supporting documentation.
• Meets and works with vendors to guarantee supplies/materials availability and competitive pricing.
• Maintains MSDS sheets received from vendors.
• Visually distinguish colors in products documents and materials.
• Contacts vendors and arranges for meetings with supervisors to resolve warranty work.
• Conducts yearly physical inventory of Supply Warehouse.
• Review materials at varying distances and levels of detail
• Safely operate various machinery tools and equipment
• Reconciles Procard billing statement.
• Communicate effectively with others using verbal communication and multiple formats including phone radio and email.
• Monitors warranties.
• Monitors supply stock minimum and maximum inventory levels and reorders stock as needed.
• Provides assistance to others as requested.
• Performs other related duties as necessary to support the UCO mission.

Qualifications Required:

5 years of experience or equivalent combination of education and experience. Requires work experience that provides knowledge of and exposure to fundamental theories principles and concepts. Requires the application of expertise in a chosen field to achieve results.

Must have a valid drivers license clean driving record and be able to operate a typical motor vehicle.

Qualifications Preferred:

Two years supervising experience.

Knowledge/Skills/Abilities:

• Ability to lead people communicate clear concise directions and coordinate work assignments of subordinates.
• Ability to learn computer skills associated with this position.
• Ability to plan and organize complex programs and projects.
• Ability to analyze problems and develop practical solutions.
• Ability to read and adequately understand manuals instructions and documents printed in English.
• Excellent communication skills both verbally and in writing and public relations skills.
• Effective and responsive communication with customers suppliers and co-workers.
• Interpersonal skills striving toward positive and effective interactions with other people.
• Knowledgeable of materials and tools necessary to the operation of various shops in Physical Plant.
• Ability to attend seminars etc. to upgrade skills and/or obtain required training.
• Ability to handle multiple projects at once.
• Ability to establish and maintain effective working relations within the Physical Plant and UCO Community as well as outside vendors.
• Ability to work safely and be protected in areas with fumes or airborne particles and toxic and/or caustic chemicals common to the trade.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made upon request to enable individuals with disabilities to perform essential functions.

This position requires a physical. The physical requirements are:

• Ability to lift 50 lbs. regularly and 75 lbs. occasionally.
• Ability to lift 50 lbs. and carry 200 feet.
• Ability to lift 50 lbs. and carry up/down 30 stairs.
• Ability to walk regularly for long periods of time across the campus.
• Ability to sit for long periods of time.
• Ability to use and reach with hands and arms regularly.
• Ability to climb in high places using a ladder or balance frequently.
• Ability to stoop kneel crouch bend and crawl occasionally.
• Ability to push or pull dolly loaded with up to 120 pounds for 300 feet occasionally.
• Must have close distance and peripheral vision.
• Depth perception and ability to adjust focus.
• Pass PFT (pulmonary function test)