Executive Assistant Navigator HR

Our client Navigator HR is looking for Executive Assistant in Lahore.

Job Description:

• Manage the CEOs calendar end-to-end schedule prioritize and protect time by coordinating internal and external meetings appointments and travel arrangements with zero conflicts.
• Act as the first point of contact for the CEOs office screen calls emails and correspondence and ensure timely responses or escalations where needed.
• Prepare proofread and format professional documents including reports proposals letters and internal communications on behalf of the CEO.
• Create polished visually compelling PowerPoint presentations for board meetings client pitches and internal briefings with accuracy consistency and strong design sensibility.
• Attend key meetings record detailed and accurate minutes of meeting (MoM) and distribute them to relevant stakeholders in a timely manner.
• Own the follow-up process on all action items arising from meetings track deadlines chase pending deliverables from department heads and report status back to the CEO proactively.
• Maintain a structured task management system for the CEO log priorities flag approaching deadlines and provide daily briefings on pending matters.
• Coordinate and arrange internal and external meetings including logistics such as venue booking agenda preparation attendee invites and pre-meeting briefing packs.
• Handle sensitive and confidential information including HR matters financial data and strategic plans with absolute discretion and professionalism at all times.
• Liaise with department heads vendors clients and external stakeholders on behalf of the CEO to ensure seamless communication and coordination.
• Manage travel arrangements including flight bookings hotel reservations visa processing and detailed itinerary preparation for domestic and international trips.
• Maintain organised filing systems both physical and digital for contracts correspondences reports and other critical documents with easy retrieval.
• Support the CEO in special projects and ad hoc research tasks gather data summarise findings and present insights in a clear and structured format.
• Anticipate the CEOs needs before they arise think two steps ahead flag potential issues early and keep the office running smoothly without constant direction.

QUALIFICATIONS & REQUIREMENTS

• Bachelors degree in Business Administration Management or a related field
• 36 years of experience as an Executive or Personal Assistant preferably supporting C-suite
• Advanced proficiency in Microsoft Office Word Excel PowerPoint and Outlook
• Exceptional written and verbal communication skills in English and Urdu
• Strong command of business writing email etiquette and professional correspondence
• Demonstrated ability to manage multiple priorities and meet tight deadlines
• High level of discretion integrity and emotional intelligence
• Meticulous attention to detail errors and missed deadlines are simply not acceptable in this role