Project Coordinator, Corporate Events and Experiences

Job Description

The Project Coordinator of Corporate Events and Experiences provides programmatic and customer-focused support to LINK Center for Advancing Partnerships for a suite of high-end industry events key corporate visits and programs designed to grow industry partnerships and engage alumni in the workplace. From industry roundtables and national forums to unique events and experiences our team is situated well within the university and state to lead innovative projects at the intersection of alumni and industry.

This individual will be a highly organized quick learner who is detail-oriented self-directed and adept at working in a fast-paced environment. They will demonstrate strong independent thinking and decision-making skills to manage and execute programs events and key corporate meetings. They will assist in all aspects of planning and execution of various programs including drafting meeting materials such as agendas briefing documents and bios; logistics including working with outside vendors on reservations rentals and catering requests; budget estimates invoices and tracking; and various marketing and professional communications. They will liaise with LINK Advancement Colleges and leadership to identify and define requirements scope and objectives and execute the planning hosting and delivery of tasks. This position will report to and work closely with the Director of Corporate Engagement.

Required Qualifications

Professional experience planning coordinating and executing events and experiences with demonstrated skills in logistics vendor management and client or stakeholder engagement; experience managing related projects or complex administrative operations.

Demonstrated ability to coordinate multiple projects priorities and deadlines in a fast-paced environment with accuracy and high-quality results.

High proficiency using office technology and software including Microsoft Office Suite virtual meeting platforms (Zoom Teams) and calendar management tools.

Strong interpersonal and problem-solving skills with the ability to collaborate effectively across diverse stakeholders and independently manage tasks.

Preferred Qualifications

Bachelors degree or equivalent training experience; preference for fields such as hospitality management business marketing or communications.

Experience preparing professional communications and handling confidential information with discretion.

Experience working in corporate relations higher education or in a non-profit institution.

Project Management or Event/Meeting Certification (CAPM PMP CMP CPCE or other related programs).

Demonstrated competency with design software such as Canva InDesign Illustrator or Photoshop.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$54000 - $60000

Hours per week

40

Review Date

May 15th 2026

Additional Information

Safe Driving Record

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.