Facility Manager

MalaceHR is seeking a Facility Manager (FM) to support a client site in Plainfield IN through a 12-month fixed-term assignment. This role is critical during a transitional period within an Integrated Facilities Management (IFM) model and requires a hands-on onsite leader who can operate as the business owner for a dynamic warehouse/industrial environment.

The Facility Manager will be responsible for financial oversight vendor management team leadership and operational execution ensuring the facility operates safely efficiently and in alignment with client expectations. This role interfaces directly with onsite client stakeholders and requires strong collaboration with internal teams and third-party vendors.

Key Responsibilities

Financial Management (Critical)

• Develop manage and maintain the site operating budget
• Track expenses validate invoices and manage accruals and forecasting
• Monitor pass-through vendor costs and identify savings opportunities and financial risks
• Support financial reporting and budget performance tracking

People Management (Critical)

• Lead and manage onsite facilities staff including Operating Engineers
• Set priorities drive accountability and manage team performance
• Provide coaching structure and leadership to ensure operational excellence

Client & Stakeholder Management (Critical)

• Serve as the primary onsite point of contact for client stakeholders
• Provide clear concise updates on operations risks and resolution plans
• Build strong relationships and maintain credibility with client and vendor teams
• Collaborate with multiple onsite partners in a shared environment

Supplier & Vendor Management

• Oversee hard and soft service providers (janitorial waste pest control MEP plumbing lighting fire/life safety dock/door systems etc.)
• Ensure vendors meet scope quality standards response times and safety requirements
• Track vendor performance against KPIs and SLAs
• Drive continuous improvement and cost efficiency

Technical Facilities Oversight

• Maintain operational understanding of industrial/warehouse systems including:
  • HVAC electrical plumbing
  • Fire/life safety systems
  • Dock equipment and lighting systems
• Ensure preventative and reactive maintenance programs are executed effectively

Operational Execution

• Manage day-to-day facility operations including site walks and inspections
• Oversee work order completion and service delivery
• Coordinate vendor activities and resolve facility-related issues
• Proactively identify and mitigate operational risks

Compliance Safety & Risk (Critical)

• Promote a safety-first culture across all operations
• Oversee vendor safety practices and compliance activities
• Ensure adherence to all regulatory and operational standards
• Manage incident reporting and escalation procedures

Systems & Reporting

• Utilize CMMS systems (e.g. Corrigo or equivalent) to manage work orders and reporting
• Track KPIs such as response times maintenance ratios and asset performance
• Maintain accurate documentation asset records and reporting cadence

Transition & Mobilization

• Support site startup transition and stabilization activities
• Assist with vendor onboarding and scope alignment
• Establish operational processes documentation and baseline conditions

Qualifications

• Bachelors degree in Facilities Management Engineering or related field (or equivalent experience)
• 5 years of experience in facilities management preferably in industrial or warehouse environments
• Strong financial management and budgeting experience
• Proven experience managing vendors and service contracts
• Working knowledge of building systems and maintenance practices
• Experience with CMMS platforms (Corrigo preferred)
• Strong leadership communication and problem-solving skills

Ideal Candidate Profile

• Hands-on facilities leader who can operate as an onsite business owner
• Strong financial and operational decision-maker
• Experienced in managing complex vendor environments
• Comfortable in fast-paced transitional or startup environments
• Collaborative mindset with the ability to work across multiple teams