Office Administrator (Part-Time, Temporary)

General Summary of Position:

This position provides administrative support for the Department of Economics chair faculty and students. The Department of Economics is a growing department.

Provide administrative support to the department by:

- Compose review and edit documents for completeness content and compliance with regulatory and legal standards.

- Correspond with students alumni and prospective students on behalf of the Chair or faculty

- Assiist students in declaring their major or minor and facilitate the submission of various orms to the Deans Office or Registrars Office

- Coordinate the student evaluation of teaching process informing faculty of the evaluation timeline preparing evaluation packets and tracking completion and collection of materials

- Submit expense requests and expenses to procurement and prepare budget requests fo the Department Chair and faculty. Prepare financial reports (including reports on Professional Development funds)

- Prepare electronic payroll action forms for adjunct faculty

- Maintain office records for the department

- Take minutes at departmental meetings

- Work at front desk to greet students and visitors

- Answer department phone calls

- Drafting and editing letters announcements and other documents as needed

- Interact with facilities and IT any time a need arises in the department

- Assist planning organizing and implementing departmental events and functions (e.g. seminars with external speakers conferences Department Retreats Commencement Orientation/Registration Open House honors Society Receptions Graduating Students Reception etc.)

- Maintain and order supplies for the department

- Participate in Peoplesoft implementation and maintenance including Human Resources Time & Labor Financials Purchasing and StudentAdministration

- Prepare reports using Summit Peoplesoft Microsoft Excel and PowerPoint as needed

- Assist the department with administrative duties related to faculty searches and preparation of payroll action forms

- Assist faculty and department with advising and maintain the department calendar

- Collaborate with SIS as needed to aid the Department Chair and Undergraduate Program Coordinators in preparing and overseeing advising lists and graduation lists for submission to the College

Minimum Qualifications (Required):

- High School diploma or GED/equivalent required with some college preferred

- 3-5 years of related experience

Special Instructions to Applicants:

Initial review of applications will begin immediately and continue until the position is filled. However the position may close when an adequate number of qualified applicants is received.

This is a temporary non-unit non-benefitted position.

Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.