Administrative Assistant

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Position Title:

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Job Profile:

Job Duties:

A full-time university staff position is available in Housing and Residence Life beginning July 6 2026. The working title of this assignment is Administrative Assistant with an official title of Administrative Assistant II . This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience with minimum hourly rate of $23.00 per hour.

Job Duties:

A. MANAGEMENT OF SUMMER HOUSING ASSIGNMENT PROGRAM

Administer all aspects of the summer student housing assignment program. Requires in-depth knowledge of the summer housing program including summer rates and hall placement of individual customers.

B. MANAGEMENT OF RESIDENCE HALL PROCESSES

Process all occupancy-related updates including room changes withdrawals emotional support animal requests and assist in making room assignments. Communicate billing changes to business office.

C. SUPPORT SERVICES

Provide direct support to Associate Director for staff recruitment and selection duty scheduling meal plans and parking.

D. MANAGEMENT OF EDUCATIONAL SANCTION PROGRAM

Manage all administrative work relating to the housing disciplinary and educational sanction system. Assess course and damage assessment fees related to student conduct.

E. INFORMATION FLOW/VERBAL COMMUNICATION OF INFORMATION

Serve as first-point of contact for face-to-face email and phone inquiries to the housing office. Provide immediate assistance or when appropriate triage and refer to correct staff person for additional assistance.

Key Job Responsibilities:

• Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities

• Collects analyzes and prepares various communication materials from established sources utilizing technology mediums

• Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Schedules logistics and secures resources for meetings conferences travel and work unit operations

Department:

The unit of Housing and Residence Life consists of 26 staff members serving just under 4000 residence hall students in 13 residence halls.

Compensation:

$23/hour

Required Qualifications:

A thorough knowledge of Microsoft Suite with advanced knowledge of Excel; ability to perform advanced mathematic calculations for student room rate pro-rations and billing; ability to interpret University rules regulations and policies related to housing; experience with high volume high traffic customer inquiries; ability to thrive in a fast-paced work environment. High School diploma and at least 3 years of experience working in a high-volume high-traffic setting. Excellent written and verbal communication skills.

Preferred Qualifications:

Experience and in-depth understanding of complex database systems; experience managing multi-step administrative processes on time and without error; experience providing administrative assistance to multiple administrators at one time. Bachelors degree.

How to Apply:

Applications are submitted electronically. To ensure consideration completed applications must be received by May 17 2026.However screening may continue until position is filled. Please follow instructions found on the following UW-Eau Claire Website: You must create an account and login before you can apply. Please be sure you have included the following in PDF format:

• Cover letter
• Resume
• Names and contact information for three references.

Contact Information:

Contact Information: Quincy Chapman

Special Notes:

INSTITUTIONAL OVERVIEW

UW-Eau Claire an institution of approximately 9000 students and 1200 faculty and staff is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity sustainability leadership and innovation. To learn more about UWEC visit .

The City of Eau Claire situated at the confluence of the Chippewa and Eau Claire rivers is at the center of a metropolitan area of approximately 100000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails strong public schools a vibrant arts scene and local food culture and abundant recreational opportunities.

ADDITIONAL INFORMATION

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. SeeWis. Stat. . 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited the University Police want students faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. VisitCampus Security and Fire Report. Also visit ourCampus Security Authority(CSA) policy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.