Contracts Administrator

The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex multi-phase multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties including procurements billings insurance badging and compliance.

Essential Job Duties

Assist with planning of procurements and setting preaward schedules for contracts including Board actions
Assist in coordination of PreBid/Proposal Meetings to present the Project to potential bidder/proposers.
Prepare drafts to review finalize and distribute to Plan holders
Prepare draft award recommendations and Board reports
Conform final contract documents
Prepare required reports and contractual correspondence
Attend various meetings including prebid proposal and postbid proposal debriefings
Assist in Contract standardization process
Monitor all aspects of contract compliance
Assist in resolving problems and disagreements between contractors
Review contractor invoices for contractual compliance
Conduct closeout actions upon contract completion such as final audit payment etc.
Coordinate changes across the project environment ensuring correct procedures are followed and changes are accurately recorded scheduled and controlled
Prepare Change Documents Task Orders and Change Orders
Route Change Documents for signature and tracks status
Create and distribute change reports and analysis
Support the project management team in maintaining timely and effective change support processes procedures and systems
Lead the development and maintenance of any periodic (daily weekly monthly) status reports to keep management and/or owner informed of change progress
Ensure that changes properly encumber contractual capacity and budget
Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
Assist with implementation of trend and change support programs

Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders

Hardware/Software Knowledge

Microsoft Office Suite
Adobe Acrobat
Largescale construction management type software such as PM Web Primavera etc.

Professional Experience Level/Other Qualifications

Minimum of 5 years of relevant experience in administration of commercial/government contracts.
Must have a selfstarter attitude with proactive resultsoriented focus; and willing and capable to assume additional responsibilities
Demonstrated success on the job as evidenced by satisfactory performance acceptance of responsibility and growth in previous positions
Proven accuracy reliability and completeness in job accomplishment
Effective oral and written communication skills
Must be able to interface with a variety of people with different technical levels and educational backgrounds
Must be detail oriented and highly organized
Must be able to produce accurate and timely results while maintaining a customer service attitude
Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.
Experience supporting Multiple Award Task Order Contracts.

Education/Training

A Bachelors degree in engineering or business related field as well as training in procurementcontract construction and commercial law.
Experience with project management software preferred

Required Experience:

Unclear Seniority