High School Secretary

QUALIFICATIONS:High school diplomaExperience working in a professional office settingStrong computer skills with proficiency in Microsoft Office & Google SuiteAble to operate personal computer laptop computer peripheral computer equipment photocopier fax machine and other office equipment with a high degree of a 10-key calculator and be highly accurate with numbersHighly motivated with strong organizational skills; able to coordinate multiple tasks simultaneouslySelf-starter; able to work independentlyStrong telephone and interpersonal communication skillsAbility to lift 40 lbs. to shoulder height occasionallyPERFORMANCE RESPONSIBILITIES:Be literate in HAC TAC and eSchool. Performs office routines and practices associated with a productive and professionally run office including regular communication with faculty and and routes all incoming calls and messages for administrators teachers and visitors and/or patrons determines their needs assists in making appointments with administrators and/or faculty and directs to proper place and person. Strives to create a pleasant open-door office atmosphere for faculty members students parents and the and files reports and correspondence for principal and assistant principal as a complete systematic set of bookkeeping records for activity accounts and site based processes and records all purchase orders for all departments to assist principal in maintaining operating purchase orders for principals office supplies and equipment. Codes numbers and records all departments purchase orders notifies departments of approval and places orders upon and maintains records of purchase orders seeking approval those open and waiting shipment and those closed and invoiced. Prepares monthly statements for department heads and principal to report status of expenditures against and processes invoices by matching purchase orders with invoices determining which invoices are ready for payment and forwarding to central office for payment keeping appropriate permanent file of closed purchase orders activity payment requests and all deposit documentation for easy access and inventory of teacher supplies and places orders as needed or requested by U.S. and inter-school mail as any and all bookkeeping tasks associated with any school event and any other task assigned by the literate in constantly changing computer software systems and programs so as to make the most of equipment available and increase accuracy effectiveness and productivity. OTHER JOB FUNCTIONS:Maintain meetings and training as and communicate in a professional additional hours or overtime as duties as assigned by supervisor.

Required Experience:

Junior IC