Administrative Assistant III Anesthesiology Administration Christiana

Do you want to work at one of the Top 100 Hospitals in the nation We are guided by our values of Love and Excellence and are passionate about delivering health not just health care. Come join us at ChristianaCare!

ChristianaCare is seeking a full-time Administrative Assistant III to provide support to the Department of Anesthesia. This includes scheduling clerical duties supply file maintenance as well as verbal and written communication

The ideal candidate will be well organized detail oriented and multitask. Candidate to complete tasks and duties within a prescribed timeline. Proficient computer skills along with strong verbal and written communication abilities.

Principal duties and responsibilities:

Completes daily Operating Room staffing schedules

Process and submit purchases monitors projects including computer and furniture/equipment/supplies etc.

Coordinates with the Chief CRNA to create and communicate weekly in-service information to all sites

Maintains and updates the Department of Anesthesias policies and procedures.

Provide support & training to existing staff members

Provides administrative support for the onboarding process and orientation for new staff

Organizes and attends workshops related to staff CEUs or education for entering credits in the AANA systems for nurse anesthetists

Receives and processes the outside requests from health professionals physicians PCOM EM/FM residents

Maintains efficient project file system. Transcribes dictated letters reports and other documents

Responsible for all aspects of administrative support for the Anesthesia Department Chair ASPA staff and management team including calendar management scheduling meetings resource scheduler use and meal catering for meetings etc.

Opens sorts and distributes all incoming mail; date stamps all incoming correspondence and official documents

Performs computer skills needed with all types of software utilized in Anesthesia Services including Microsoft Office Surginet and SA Anesthesia

Maintains all personnel files in accordance with records retention requirements. Assures all documentation necessary for TJC and various regulatory agencies is available.

Effectively communicates with all levels within the Department of Anesthesia and other stakeholder groups utilizing both written and verbal communication skills.

Works constructively with other members of the team and maintains an attitude of helpfulness courtesy and cooperation towards others.

Maintain basic operations of office equipment and aids to resolve problems related to computers or equipment (i.e. paper jams fax/printing vocera) etc.

Provides support for department Nurse Coordinators to schedule meetings and update calendars arrange rooms catering and equipment needs.

Process all reimbursement checks purchase orders and submissions for payments

Performs assigned work safely adhering to established departmental safety rules and practices; reports to supervisor in a timely manner any unsafe activities conditions hazards or safety violations that may cause injury to oneself other employees patients and visitors

Office Hours: Day Shift 7:00a - 3:30p (may need to flex hours based on the needs of the department)

Education and Experience Requirements:

• High School graduate/GED or equivalent
• Two years training in Business program or two years of college required.
• Four years of prior administrative support experience required.

Special Requirements:

• Knowledge of Kronos
• Knowledge of medical terminology and computer proficiency
• Skill in the use of Microsoft Office software

Knowledge skill and ability requirements:

Knowledge of Department of Anesthesia business flow.

Knowledge of appropriate chain of command.

Knowledge of CCHS Core Values and departmental policies/procedures.

Demonstrate computer skills and the ability to use various software applications.

Effectively problem solves technical issues and applies effective decision-making techniques.

Deals with others at a variety of levels with diplomacy and tact.

Organizes work while managing multiple tasks adapting to a high volume high stress area.

Works under intense time and volume pressures.

Works with exceptional attention for detail.

Communicates efficiently and effectively in both written and verbal form.

Works independently with established guidelines.

Maintains confidentiality of patient medical records hospital staff physician and administrative

matters.

About ChristianaCare

Christiana Care Health System is an equal opportunity employer firmly committed to prohibiting discrimination whose staff is reflective of its community and considers qualified applicants for open positions without regard to race color sex religion national origin sexual orientation genetic information gender identity or expression age veteran status disability pregnancy citizenship status or any other characteristic protected under applicable federal state or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Christiana Care Health System is an equal opportunity employer firmly committed to prohibiting discrimination whose staff is reflective of its community and considers qualified applicants for open positions without regard to race color sex religion national origin sexual orientation genetic information gender identity or expression age veteran status disability pregnancy citizenship status or any other characteristic protected under applicable federal state or local law.

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EEO Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family including health insurance paid time off retirement an employee assistance program. To learn more about our benefits for eligible positions visit Experience:

Junior IC