Contract Services Specialist

Job Title

Job Description Summary

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Prepare and manage documents for execution including leases amendments agreements and notices.
• Compile execution packages for new and existing stores ensuring all required approvals summaries and supporting documentation are included.
• Complete signatory and notary blocks; maintain an active notary license and notarize documents as required.
• Coordinate document routing including delivery to internal signatories and landlords FedEx processing tracking and followup.
• Draft and send lease cover letters and assemble standard landlord packages (EFT insurance memoranda W9s etc.).

• Review fully executed documents for completeness and accuracy (signatures dates notarization consistency).
• Scan file and upload documents to the appropriate digital repositories and the Electronic Lease Library.
• Update real estate systems including Relay and Compass with finalized data.
• Notify internal partners of key next steps (e.g. Atlas updates possession dates).
• Route finalized contracts to Legal Administration and Financial Lease Administration for abstraction.

KEY COMPETENCIES

• Maintain accurate transaction data within the real estate transaction management system (Relay).
• Complete required intake forms trackers and internal documentation.
• Meet or exceed SLA performance standards (95% monthly compliance).
• Adhere to confidentiality requirements internal controls and documented processes.

Required Qualifications

• High school diploma or equivalent required; associate or bachelors degree preferred.
• Experience in real estate administration lease processing legal support or contract services.
• Active notary license (or ability to obtain).
• Strong attention to detail with the ability to manage high document volume.
• Proficiency in Microsoft Outlook Teams SharePoint and document management systems.
• Ability to manage competing priorities and meet strict deadlines.

Preferred Skills

• Familiarity with real estate transaction lifecycles (new stores renewals relocations expansions).
• Experience working with transaction management systems (e.g. Relay Compass).
• Professional communication skills and comfort working crossfunctionally.

4 days a week in office requirement.

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