Executive Assistant (VP Support)

City/State

Work Shift

Overview:

Executive Assistant (VP Support)

The Executive Assistant serves as a strategic partner to senior leadership enabling effective decisionmaking and execution by proactively managing priorities information flow and operational details. This role optimizes the time and effectiveness of executives through advanced administrative coordination and communication support while exercising discretion and sound judgment in handling sensitive and complex matters. The Executive Assistant acts as a trusted first point of contact and plays an active role in supporting initiatives and projects aligned to executive and departmental goals. This position supports three Vice Presidents.

Traits / Attributes / Expectations

• Strong ability to understand executive goals priorities and associated work products

• Leverages understanding of executive objectives to anticipate needs and proactively address issues

• Demonstrates initiative and ownership in planning problemsolving and followthrough

• Consumerfirst orientation with a focus on service excellence

• Effective prioritization and reprioritization in a fastpaced dynamic environment

• Exercises sound judgment regarding when to resolve issues independently and when to escalate

• Consistently reliable with strong attention to detail and followthrough

Duties / Responsibilities

This job description captures key responsibilities and is not intended to be an exhaustive list.

• Acts with a high degree of autonomy exercising independent judgment on priorities sensitive matters and stakeholder communications

• Handles highly confidential and sensitive information with absolute discretion and professionalism

• Manages complex multileader calendars with competing priorities ensuring alignment with strategic objectives

• Protects executive time by triaging requests redirecting as appropriate and aligning meetings to leadership priorities

• Prepares executives for meetings by developing agendas briefing materials decision context and followup documentation

• Ensures meeting effectiveness by documenting decisions tracking action items and monitoring completion

• Supports priority initiatives and projects by coordinating stakeholders tracking milestones and ensuring followthrough

• Navigates complex organizational structures to advance work and resolve issues efficiently

• Prepares and edits executivelevel correspondence reports presentations agendas meeting notes and other materials to ensure clarity accuracy and alignment with executive intent

• Produces updates and provides bestpractice guidance on complex Microsoft Office documents and departmental systems advising colleagues and contributing to process improvements

• Gathers analyzes and summarizes data to support reports presentations and executive decisionmaking

• Coordinates logistics for meetings and events including travel accommodations venues and technology to ensure seamless execution

• Supports adherence to organizational policies procedures and applicable regulations escalating concerns as appropriate

• Manages inbound and outbound communications on behalf of executives addressing inquiries or routing matters based on priority and complexity

• Initiates and maintains professional interactions with internal and external stakeholders on behalf of senior leaders

• Welcomes visitors and responds accurately and promptly to a wide range of questions and issues

• Engages in ongoing professional development to maintain awareness of relevant technology regulations and industry best practices

Education / Experience

• High school diploma required; associates or bachelors degree preferred

• Five or more years of experience providing executive or senior leadership support including multileader support preferred

• Corporate HR experience strongly preferred

• Excellent written and verbal communication skills

• Advanced proficiency in Microsoft Office and collaboration tools (e.g. Outlook Teams Word Excel PowerPoint)

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30000-member workforce. Diversity inclusion and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission to improve health every day this is a tobacco-free environment.

For positions that are available as remote work Sentara Health employs associates in the following states:

Alabama Delaware Florida Georgia Idaho Indiana Kansas Louisiana Maine Maryland Minnesota Nebraska Nevada New Hampshire North Carolina North Dakota Ohio Oklahoma Pennsylvania South Carolina South Dakota Tennessee Texas Utah Virginia Washington West Virginia Wisconsin and Wyoming.