Vital Records Registrar

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

As a Vital Records Registrar you will register correct and amend vital records and issue certified copies of birth and death certificates while providing guidance to partners and stakeholders maintaining security assuring surveillance of public health mortality threats adhering to financial guidelines and complying with Arizona State Statutes administrative codes and federal requirements.

On-The-Spot Hiring Event
The Maricopa County Public Health Department is hosting an in-person hiring event on Tuesday May 12th from 1:00 PM 5:00 PM. Join us at the Maricopa County Public Health Clinic located at 1645 E Roosevelt Phoenix AZ 85016.

***Selected candidates will be invited to attend on-site interviews. Please note that not all applicants will be scheduled to participate in the event. If invited bring your resume and be prepared to interview for a career opportunity with Maricopa County!***

About Us

Come work for Maricopa County Department of Public Health the 3rd largest health jurisdiction in the U.S.! MCDPHs mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies programs and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on impact and a data-driven approach to our work. We value our staffs unique skills and differences as well as the varied experiences and disciplines we represent. Together we are working towards our vision of creating a healthy thriving Maricopa County for all.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost high-value healthcare for you and your qualifying dependents

• Child care benefits including access to our on-site centerMaricopa County Kids Club dedicated to serving Maricopa County families

• Paid vacation sick time and parental leave

• Extensive wellness program including an incentive

• Enrollment in the Arizona State Retirement System a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the Countys Qualifying and Compensation Philosophy Follow this link to learn more! Work With Us Maricopa County AZ

We Require

• Two years of office administrative or clerical experience

• High school diploma or GED

• Post-secondary education may substitute for the experience requirement on a year-for-year basis

Other Requirements

• Must possess or have the ability to obtain a valid Arizona drivers license by the time of hire

• Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check

• Within one month of hire all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles mumps rubella) Tdap (whooping cough and diphtheria) Varicella (chickenpox) and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test

We Also Value

• Three or more years of office administrative or clerical experience

• Experience working with U.S. vital records/registration

• Experience working with medical records or in a health-related field including mortuary science

• Certification as a Public Health or Community Health Worker from an accredited college or currently enrolled in a Public Health or Community Health Worker program and eligible to receive certification within six months of hire

Job Contributions

• Apply specialized working knowledge to register live birth still birth foundling death and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary

• Apply the appropriate Arizona Revised Statutes Arizona Administrative Codes policies and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth death and fetal death certificates

• Review and process administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records. Enters related data into appropriate databases

• Validate all identification and evidentiary documents while maintaining 100% data and identity security of all submissions including various government-issued identification evidentiary documents official files and records provided by the general public and private or public agencies

• Witness notarize and/or process hospital and funeral home correction letters customer affidavits court orders and voluntary acknowledgments of paternity

• Efficiently and accurately address high-volume customer inquiries received in person telephonically and via the web and provide daily activity reports of all vital registration activity to management

• Maintain reconcile and update funeral home charge accounts financial invoices and accept various payment tenders for services rendered balance the cash drawer and reconcile paperwork on a daily basis

• Provide consultation and training to funeral homes birthing facilities public partners and stakeholders regarding the vital registration process

• Coordinate with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance

• Adhere to the secure data records retention policies and maintain strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules

Working Conditions

• Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

• Ability to lift up to 20- 25 lbs. occasionally 10-25 lbs. frequently or up to 10 lbs. constantly

• Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA) please contact to initiate the interactive process.

Apply Now!