Administrative Assistant Technology

Reports To: Director of Technology

Classification: Classified/Non-Exempt

General Description

The Administrative Assistant for Technology Operations serves as a vital partner in the mission to modernize the school district. This role transitions beyond traditional clerical duties to act as a catalyst for efficiency managing complex purchasing processes and piloting new departmental workflows. The ideal candidate is a proactive problem-solver who thrives in an environment of change and is committed to establishing best-in-class administrative standards that can be modeled across the entire district.

Essential Functions & Responsibilities

1. Strategic Procurement & Compliance

• Manage the end-to-end purchasing process for all technology hardware software and services.
• Ensure all financial transactions and procurement activities strictly adhere to district policies state statutes and federal requirements (including E-rate and grant compliance).
• Compliance & Reporting: Coordinate yearly documentation for mandated training and regulatory requirements (e.g. CIPA ITSP-1 and E-rate).
• Specialized Analysis: Provide data and cost analysis for district-wide foundations and educational partners as needed.

2. Operational Support & Coordination

• Strategic Communication: Coordinate and communicate department expectations and initiatives as directed by leadership.
• Asset & Approval Management: Maintain the official approved hardware/software registers and facilitate the vetting process for new application requests.
• Service Operations: Assist in the maintenance and processing of Help Desk orders to ensure timely resolution of technology needs.
• Financial Tracking: Monitor and process documentation for departmental travel expenditures and reimbursements.

3. Process Innovation & Best Practices

• Actively participate in the Beta Testing of new administrative processes software and workflows within the Tech Department.
• Develop and maintain comprehensive Standard Operating Procedures (SOPs) for departmental tasks.
• Serve as a resource and model for other district departments by demonstrating streamlined administrative best practices.

4. Data Management & Spreadsheets

• Utilize advanced spreadsheet functions (Google Sheets/Excel) to track budgets inventory levels and project timelines.
• Generate reports that provide data-driven insights into departmental spending and operational efficiency.
• Be willing to continuously learn and master new data management tools as they are introduced.

Qualifications & Skills

Core Competencies

• Growth Mindset: A desire to learn new systems and help the district evolve.
• Attention to Detail: Ensuring accuracy in financial compliance and documentation.
• Leadership: Taking initiative to improve processes without being prompted.

Contract Days: 230

Start Date: As soon as filled

Required Experience:

Junior IC