Benefits Administrator

Job Title:Benefits Administrator

Location: Teacher Administrative Center 3215 Cuming Street Omaha NE 68131

Reports To: Chief Talent Officer

Work Schedule/FLSA Status: Regular12-month / Salaried Exempt

Salary Schedule: Non-Negotiated S0426Z / Salary credit may be awarded for applicable experience. Placement on the salary schedule will follow theapplicable agreement.

Start Date: TBD- will work directly with candidate

Position Purpose: The position requires a strategic and technical leader who can manage and administer employee benefit programs improve processes and efficiencies and implement automation projects. General responsibilities include: Open Enrollment Absence administration Short-term and Long-Term Disability administration Annual Rollover and compliance.

Essential Performance Responsibilities

• Manages employee benefit administration processes from employee hire to retirement.
• Oversees the administration of health dental and vision insurance benefits life insurance benefits Plan 125 flexible spending account benefits and 403b plan administration.
• Administers annual open enrollment process including documentation communication website maintenance ERP system configuration and testing. The open enrollment process starts in May and finishes in late September.
• ERP System Benefits Subject Matter Expert (SME) for configuration of benefit plans and rate tables annually. ERP implementation project is going live in January 2028.
• Communicates and coordinates with benefit vendors annually regarding changes in benefit coverages and/or benefit rates.
• Manages employee leave benefits in accordance with district policy and negotiated agreements.
• Ensures absences are approved processed and audited in preparation for payroll calculation. Collaborates regularly with the payroll department to ensure timely processing.
• Administers Short-Term Disability benefits by coordinating with the Leave desk. Acts as a liaison between the employee and the provider.
• Administers self-funded Long-Term Disability (LTD) benefits by monitoring potential applicants enrolling approved applicants processing changes to participant coverage coordinating job data changes preparing benefit data for payroll processing and balancing LTD payments during payroll processing. Acts as a liaison between the employee and vendor.
• Communicate with LTD participants to answer questions and address concerns.
• Supervises & supports the Benefits & Leaves technician staff. Overseeing the scheduling assignments and daily workflow in the department. Provides constructive and timely performance evaluations.
• Assists with resolving concerns related to employee benefits and contract issues.
• Prepares a variety of reports and related documents.
• Presents information on a variety of topics for the purpose of conveying information and/or making recommendations regarding District employee benefits.
• Research information required to manage employee benefits including reviewing relevant policies and current practices for the purpose of ensuring compliance with state and federal requirements securing general information for planning and/or responding to requests from directors and various state and federal agencies.
• Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of resolving problems providing information and/or referring to appropriate personnel and/or identifying the relevant issues and recommending or implementing a remediation plan.

Knowledge Skills and Abilities:

• Bachelors degree in administration supervision and/or related areas required.
• Masters degree in administration supervision and/or related areas preferred.
• Five (5) years of successful experience in a supervisory or managerial position in Human Resources or Public Administration preferred.
• PHR SHRM-CP or CEBS certification preferred.
• Exemplary oral written interpersonal communication and conflict resolution skills required.
• Demonstrated ability to effectively handle highly sensitive confidential personnel matters in a timely and professional manner.
• Ability to complete multiple projects and priorities with attention to detail.
• Demonstrated technology skills and the ability to use district software programs in the management of Human Resource responsibilities (Microsoft Office 365 PeopleSoft TalentEd etc.).

Additional Duties
Performs other related tasks as assigned by supervisor and other central office administrators as designated by the Chief Talent Officer.

Equipment:This position may require the ability to use basic office equipment including computers copiers and scanners. Must always comply with OPSs guidelines for equipment use.

Travel: Limited travel will be required.

Physical and Mental Demands Work Hazards:

• Must be able to respond rapidly in emergency situations.
• Must have organization time management communication and interpersonal skills.
• Work in school building and central office environments.

Interrelations:

• Contact with district personnel customers and vendors.
• Will work under the direct supervision of the department supervisor to complete day-to-day tasks.
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly professional manner and provide quick responsive customer service.

Employee Punctuality and Appearance

• For schools to operate effectively employees are expected to perform all assigned duties and work all scheduled hours on each designated workday unless the employee has approved leave.
• Any deviation from assigned hours must have prior approval from the employees supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Terms of Employment

This position is considered a full-time exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

The offer of employment is contingent upon:

• Obtaining and providing verification of all licenses certificates and other requirements for the position (e.g. Paraprofessionals obtaining Highly Qualified status etc.) as identified and maintaining all licenses certificates and requirements for your position throughout employment.
• A background check which demonstrates to OPS that background is acceptable for the position.
• Verification of U.S. citizenship or legal authorization to work in the United States.
• Successful completion of a pre-employment drug test (if required for the position offered).
• Successful completion of a tuberculosis skin test (if required for the position offered).

Omaha public schools does not discriminate on the basis of race color national origin religion sex (including pregnancy) marital status sexual orientation disability age genetic information gender identity gender expression citizenship status veteran status political affiliation or economic status in its programs activities employment and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity 3215 Cuming Street Omaha NE 68131. )

The Omaha Public School District is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at .

Required Experience:

Unclear Seniority