Proposal & Marketing Specialist

SUMMARY

AtSHIELD we design build and install premium custom locker rooms and healthcare casework for professional sports teams universities and world-class medical facilities across the U.S. The Proposal & Marketing Specialist plays a critical role in bringing Shields story to life through high-quality proposals and marketing materials. This role is responsible for the execution design and production of compelling on-brand deliverables that support business development and marketing efforts across all DI&CO companies. This position requires a strong balance of design expertise project coordination and communication skills along with the ability to translate complex ideas into clear engaging and visually impactful content.

ESSENTIAL RESPONSIBILITIES/FUNCTIONS

may include but are not limited to:

Proposal (RFP) Development & Execution

• Design and produce high-impact proposal deliverables including RFP responses interview presentations and pursuit decks
• Translate complex messaging into clear structured and visually compelling layouts
• Ensure all proposals are polished on-brand and delivered on time
• Partner with the Creative Marketing Manager and Sr. Content Specialist to align on messaging content and visual direction
• Maintain consistency and quality while driving continuous improvement across all proposal materials

Marketing Collateral Development

• Create and update marketing assets including one-sheets brochures and sales enablement material
• Support marketing initiatives across all DI&CO companies through design and production execution
• Ensure all materials align with DI brand standards and effectively support business development efforts

Design Execution & Production Ownership

• Own execution within core design tools including Adobe InDesign Google Slides Illustrator and Photoshop
• Apply maintain and evolve templates developed by the Creative Marketing Manager
• Ensure efficient file organization and scalable workflows for repeatable production
• Uphold visual consistency and brand integrity across all deliverable

KNOWLEDGE/SKILLS/ABILITIES

• Strong layout typography and visual storytelling skills
• Ability to translate strategy and messaging into clear compelling visuals
• Excellent organizational and time management with the ability to manage multiple deadlines simultaneously
• High attention to detail and commitment to quality
• Strong collaboration and interpersonal skills; able to work effectively across teams and personalities
• Clear professional and diplomatic communication skills
• Comfort working in fast-paced deadline-driven environments
• Proactive problem-solving mindset with the ability to bring clarity to ambiguity
• Ability to give and receive feedback constructively
• Curiosity about industry trends competitors and best practices
• Ability to think both creatively and analytically
• Consistently delivers polished on-brand materials on time
• Produces visually compelling proposals that improve clarity and engagement
• Contributes to increased proposal quality and win rates
• Demonstrates ownership of workflows organization and production efficiency
• Effectively collaborates across teams to align messaging and design together

EDUCATION/CERTIFICATIONS/EXPERIENCE

• Bachelors degree in Graphic Design Marketing Communications or related field (or equivalent experience)
• 3 years of experience in proposal development marketing production or graphic design
• 1 years of experience in architecture engineering and construction industry is preferred
• Advanced proficiency in Adobe Creative Suite (InDesign Illustrator Photoshop) and Google Slides
• Strong project management and collaboration skills
• Exceptional communication and storytelling ability
• Ability to balance creative execution with strategic objectives