Academic Scheduling Coordinator

Title: Academic Scheduling Coordinator

Number of Positions:1

Department: Academic Services

Classification: 3 on campus

Position Summary: The overall purpose of this position is to support student success and institutional effectiveness through the development coordination and maintenance for academic schedules implementation of strategic scheduling software and instructional space usage. The Academic Scheduling Coordinator serves as the primary administrator for the Colleges academic scheduling and space management systems ensuring accurate integration with the student information system and effective use of the instructional and event spaces. This position works closely with academic leadership and campus stakeholders to resolve scheduling conflicts analyze space utilization and provide reliable data to support instructional planning and institutional decision making.

Essential Functions:

30% 1. Academic Scheduling & system Administration

Manage the scheduling of academic classes final exams and instructional spaces using the Colleges scheduling and student information systems. Ensure accurate data integration between systems and maintain scheduling structures for each academic term.

20% 2. Space Assignment & Utilization Management

Oversee the assignment and approval of academic and non-academic space usage across all campuses. Monitor space availability resolve conflicts and ensure spacer are used efficiently to support instruction events and College operations.

15% 3. Strategic data Informed Academic Scheduling

Lead the use and ongoing development of strategic software and practices to support student success initiatives. Apply data-informed scheduling strategies to improve course availability optimize instructional pathways and support timely degree progression while collaborating with academic leadership to align course scheduling with institutional goals and student needs.

10% 4. Data Analysis & Reporting

Conduct space utilization and scheduling analysis and provide reports to academic leadership and other stakeholders to support planning compliance and resource allocation.

10% 5. Location Inventory & Database Maintenance

Maintain accurate records of all physical virtual and off-site locations used by the College. Conduct periodic audits and update scheduling and student information systems to ensure data accuracy.

10% 6. Collaboration & Communication

Work collaboratively with academic deans campus-administration and other departments to coordinate schedules communicate changes and support instructional planning and delivery.

5% 7. Supervision Training & Operational Support

Provide training and system access as needed maintain procedural documentation supervise work-study student and support operational and budgetary activities related to academic scheduling.

Note: The College reserves the right to change or reassign job duties or combine positions at any time.

Job Requirements:

• Associate degree required. Bachelors degree in information technology business engineering math science or related field preferred.
• 3 years work experience in computer software and/or database management database administration and system database interface allowing multiple database communication and in higher education.

Part-time work experience is calculated at 50% credit of full-time work experience.

Skills/Abilities:

• Proficiency with Office 365 applications-with an emphasis on Excels advanced features
• Database management database administration and system data interface
• Attention to detail
• Strong organizational skills
• Strong analytical and technical skills
• Effective communication skills
• Able to engage in the Colleges mission vision and values

Physical Demands: The physical demands of this position include: being in a stationary position for long periods of time doing computer and desk work. Some movement around campus when conducting yearly room inventory which may contain dusty areas at times.

Hazards: Normal Office Conditions

Full-time Employment Benefits:

• Insurance Options: Health Dental Vision Life Short/Long-term Disability FSA/HSA
• Wellness Incentive Program if enrolled in health plan
• Educational Assistance: Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
• Employee Assistance Program
• Retirement Options: Tennessee traditional pension plan option (TCRS) 401k with $100 company match 457 403b
• Employee Discount program with over 900 companies
• 14 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
• Longevity Pay
• Many opportunities for professional development

Special Instructions to Applicants:To be considered for a position at Pellissippi State you must create an on-line application. Your skills abilities qualifications and years of experience will be evaluated using only what is recorded on your application. Work experience that isnotlisted on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan upload or attach documents a computer and scanner are available at the Hardin Valley Campus Educational Resources Center if needed.

Pellissippi State Community College does not discriminate on the basis of race color religion creed ethnicity or national origin sex sexual orientation gender identity/expression pregnancy disability age (40) status as a protected veteran genetic information or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies concerning all employment and education programs and activities. View the nondiscrimination policy. For questions or concerns please contact George Underwood at or .

If you have any problems or questions please contact Human Resources at Pellissippi State Community Colleges Human Resource Office at or by email at.

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