Administrative Assistant

Who We Are

We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sports growth on every level in the United States from local communities to the crown jewel of the professional game the US Open.

Why Work for the USTA

We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Dont know tennis Dont worry you can still find yourself in the game!

The Role

To provide administrative support to the USTA National Tennis Centers Administration offices. Responsible for handling multiple projects throughout the year and while present at the front desk reception area greeting and assisting guests in a friendly & professional manner.

• Provide administrative support to the Office Manager/EA and back up support to COO when the Office Manager/EA is out of the office
• Provide administrative support to the Event Services department including but not limited to submitting invoices ordering staff uniforms for non-US Open events and coordinating meals for seasonal staff for non-US Open events
• Coordinate the full lifecycle of US Open Uniforms; including ordering tracking and delivery and distribution through the completion of the event
• Maintain the full-time staff PTO dashboard and provide periodic balance updates to Directors
• Responsible for ordering distributing and keeping inventory for all office supplies snacks and coffee for year-round staff and US Open seasonal staff (Seasonal Administration & Event Services)
• Coordinate office equipment maintenance and service agreements. Ensure all equipment is functional and all supplies are on hand at all times
• Work with Office Manager and NTC Culture Committee to plan and execute year-round staff events including team building and social gatherings
• Assist with US Open seasonal recruitment efforts with administrative responsibilities including but not limited to hiring plans training calendar etc.
• Coordinate the US Open Rewards and Recognition program for all US Open seasonal staff and provide recommendations for improvements
• Create and distribute US Open daily Brief Sheets
• Other duties as assigned by Office Manager NTC

Who You Are

• Bachelors Degree preferred
• 1-2 years of administrative experience preferred
• Exceptional organizational communication and problem-solving skills; detail-oriented and reliable for confidential matters
• Detail-oriented with demonstrated ability to multi-task and solve problems
• Reliable and trustworthy able to handle confidential matters
• Proficiency in Google Suite
• This position is designated as Onsite and specific to the National Tennis Center
• Position is considered non-exempt

What We Offer

At the USTA we know people are our most important asset. For this reason we offer a comprehensive benefits package designed to meet the needs of a diverse workforce!

• Flexibility:Our Hybrid with Flexibility approach combines a balance of remote working with in-office collaboration to spark teamwork and creativity.
• Comprehensive benefits designed to meet your unique needs:Medical dental vision access to doctors virtually a flexible spending account to manage your health and dependent care expenses and life and disability insurance are a small part of our offerings.
• Time to recharge and energize:Generous paid time off policy - including vacation sick personal and paid holidays parental leave and a paid winter recess.
• Plan for your future financially and professionally:401(k) with employer matching (up to 6.5%) promotional and growth opportunities Learning and Development programs to learn on the job and up to $7000 for tuition reimbursement.
• Mental and emotional wellness:Resources for overall well-being including mental health and meditation benefits.
• Other cool perks:A personalized health management program pet insurance commuter benefits identity theft protection discounts with our network of partners and fun events are just a few of the optional benefits available.

The expected range for the annual base salary for this position is $48000 - $50000. Any additional pay or benefits a person may qualify for are not included in this range. The actual base salary offered is determined by several variables including as appropriate the applicants qualifications for the position the years of relevant experience their unique skills and the location from which they will be performing the job.

Come One Come All
We strongly encourage you to apply if youre interested; all unique backgrounds and experiences welcome!

USTA is dedicated to providing equal employment opportunities for all individuals regardless of age disability national origin race color religion sex sexual orientation gender gender identity or expression pregnancy veteran status marital status family status alienage or citizenship status creed genetic information or any other status protected by applicable federal state or local law.