Accountant

Pittsburg State University is looking for an Accountant within the department of Advancement Services. The primary function of the Accountant is to assist with Foundation accounting auditing reporting gift processing and fixed assets.

Duties and Responsibilities of Position

Expenditure and Procurement Card Review - 35%

• Reviews all Foundation-funded expenditures including Foundation issued procurement card transactions to ensure alignment with donor intent availability of funds and organizational policies
• Verifies that all transactions include complete and appropriate documentation to support a clear audit trail and meet compliance requirements
• Reconciles and audits procurement card activity accurately recording and posting transactions to the general ledger once proper approvals have been obtained

Gift Processing - 20%

• Assists with recording charitable contributions into the donor database
• Ensures gifts are accurately credited to the correct accounts and processed in accordance with applicable guidelines and regulations

Reporting - 15%

• Supports the preparation of internal and external reports including scheduled updates and materials for committees or leadership groups
• Prepares regular budget tracking reports for University Advancement units and help monitor spending activity

Deposit Audit and Batch Management - 10%

• Audits the front desk deposit log sheet to ensure accuracy completeness and compliance with established procedures
• Verifies supporting documentation identifies discrepancies and follows up as needed
• Creates and sets up new deposit batches in the CRM system ensuring timely and accurate posting

Fixed Assets - 10%

• Regularly records and tags all Pittsburg State University Foundation assets. Fixed assets shall be identified and recorded in a permanent file including photo asset number location date of purchase and purchase documentation reference.
• Annually or semi-annually performs physical audits of asset inventory to monitor acquisitions retirements and potential loss of assets

Outstanding checks - 5%

• Performs regular reviews of outstanding checks and contact payees for resolution
• Processes stop payment requests and replacement checks for lost or destroyed payments
• For checks outstanding more than one year with repeated unsuccessful outreach completes stop payment procedures and submits the funds to the State Treasurers Unclaimed Property

Other Related Duties - 5%

• Performs additional responsibilities as delegated to support the mission and strategic goals of the division and university

Education and Experience Required at Hire and Preferred

Required Education and Experience at Hire -

• Bachelors degree in accounting business or finance or a related field
• One year of professional experience using Microsoft Excel

Candidates must hold a bachelors degree in accounting business finance or a related field. This degree requirement ensures candidates possess the advanced theoretical knowledge highly specialized methodologies and critical problem-solving skills fundamental to this work. These competencies are typically developed and rigorously validated only through the comprehensive curriculum and intensive experiential experience inherent in a formal degree program.

Preferred Education and Experience -

• Two years of accounting or auditing experience

Screening Services (Background Checks):Your employment with Pittsburg State University is contingent upon a satisfactory criminal background check.