HR Admin & Facilities Coordinator

Descripción del puesto

We are looking for a highly organized and proactive Administrative & Facilities Coordinator to support the day-to-day operations of the office and ensure a smooth efficient and safe working environment.

This role will be responsible for managing office administration facilities vendor relationships and corporate services playing a key role in maintaining operational excellence.

Key Responsibilities

• Office & Facilities Management
  • Oversee daily office operations and ensure proper functioning of facilities
  • Coordinate maintenance repairs and office improvements
  • Support office setup relocations and workspace optimization
• Vendor Management
  • Manage relationships with external vendors (cleaning security maintenance etc.)
  • Ensure service quality compliance and cost control
  • Handle contracts renewals and service evaluations
• Travel Coordination
  • Arrange domestic and international travel (flights hotels itineraries)
  • Manage travel policies and expense coordination
• Administrative Support
  • Support procurement processes and office supplies management
  • Assist with budget tracking related to administrative expenses
  • Maintain records documentation and internal controls

Requisitos

Qualifications

• Bachelors degree in Administration Business or related field
• 25 years of experience in administrative facilities or office management roles
• Experience managing vendors and office operations
• Strong organizational and problem-solving skills
• Ability to handle multiple tasks and prioritize effectively

Language Requirements:

• English: Intermediate to Advanced
• Mandarin Chinese: Basic to Intermediate (is a Plus)

Nice to Have

• Experience in multinational environments
• Experience setting up or scaling office operations
• Knowledge of procurement or budgeting processes
• Experience in Chinese and or automotive companies