Executive Assistant

Recruiting on behalf of a confidential FocusPoint client

FocusPoint is partnering with a confidential high growth organization to identify an experienced Executive Assistant who will provide high level administrative support to C suite leadership. This role requires exceptional judgment organizational mastery and the ability to operate with absolute discretion while managing complex fast moving priorities.

This position supports a senior executive and plays a critical role in ensuring the executives time communication flow and strategic commitments are managed with precision. As noted in the source document responsibilities include planning and scheduling meetings conferences teleconferences travel and other activities and reading researching and routing correspondence; drafting letters and documents.

• Serve as the primary administrative partner to a C suite executive ensuring seamless coordination of schedules priorities and communications.

• Manage calendars meetings travel arrangements and logistics with a proactive anticipatory approach.

• Draft edit and prepare correspondence presentations reports and meeting materials using standard business software tools.

• Screen and route incoming calls visitors mail and email; maintain organized filing systems records and documentation.

• Track and support departmental or executive-related expenses and invoicing using established internal processes.

• Coordinate and execute events meetings and onsite/offsite activities for the executive or department.

• Maintain strict confidentiality and handle sensitive information with professionalism and discretion.

• Prioritize competing demands manage deadlines and follow through on tasks to completion with minimal oversight.

• Partner closely with executive leadership to ensure awareness of upcoming commitments deliverables and follow ups.

• Support board related documentation meeting preparation and recordkeeping as needed.

• High School Diploma or GED required; equivalent experience may be considered.

• Eight or more years of administrative support experience including direct support to senior leadership.

• Demonstrated excellence in organization time management written and verbal communication and relationship management.

• Proven ability to operate with confidentiality professionalism and sound judgment.

• Strong proficiency with office productivity tools (documents spreadsheets presentations).

• Experience supporting a C suite executive is required.

• Change Agility Adapts quickly to shifting priorities and organizational needs.

• Collaboration Works effectively across teams and functions.

• Decision Making Exercises sound judgment in fast moving environments.

• Drive for Results Delivers high quality work under pressure.

• Team Building Builds trust and fosters open communication.

This role is ideal for a seasoned Executive Assistant who thrives in a dynamic environment anticipates needs before they arise and brings a hands on solutions oriented approach to supporting executive leadership. FocusPoint is managing this search on behalf of our client and all candidate engagement will be handled directly through our team to maintain confidentiality.

Why Work with FocusPoint
As a trusted staffing partner to industry-leading companies FocusPoint provides access to roles that align with your professional goals and we advocate for your success throughout the recruitment process. Our team understands appropriate skillsets and takes a consultative approach ensuring that each match is grounded in both experience and fit.

How to Apply
To ensure confidentiality and alignment with our clients hiring process all applications must be submitted through FocusPoint. Please do not attempt to contact the client directly. Interested candidates should reach out to FocusPoints recruitment team with any questions.