Employment Type:

Shift:

Description:

Loyola Medicine a member of Trinity Health is a nationally ranked academic quaternary care system based in Chicagos western suburbs. With its main campus at Loyola University Medical Center Loyola Medicine is part of a comprehensive three-hospital system includingLoyola University Medical CenterGottlieb Memorial Hospital andMacNeal Hospital.

If youre passionate about delivering exceptional care and making a difference in the lives of our communities join the Loyola team as an Administrative Assistant and become Loyola Strong!

What Youll Do:

The Administrative Assistant plays a critical role in ensuring smooth office operations by performing a variety of administrative duties to support leadership and departmental functions. Working under the direction of an Associate Professor this role requires setting priorities managing calendars and coordinating various tasks efficiently. The Administrative Assistant typically supports an Associate Professor Department Administrator and Department Coordinator.
This position offers an opportunity to contribute to a dynamic healthcare environment supporting essential functions that ensure the smooth operation of the Primary Care Department.

Key Responsibilities:
Administrative Support:

• Coordinate schedules manage calendars and organize weekly meetings.
• Perform data entry and compile information to generate reports. Critical thinking and time management are essential.
• Communication: Draft review and edit professional correspondence announcements and other written
• materials with accuracy and professionalism.
• Budget Inventory and Equipment Management:
• Prepare check requisitions purchase orders and expense reports.
• Maintain office inventory by ordering supplies and managing department maintenance needs through work order coordination.

We offer:

• Benefits starting Day One

• DailyPay work today get paid today

• Tuition Reimbursement

• Competitive compensation

• 403(b) with employer match

• Career growth opportunities

What youll need for this job:

Education:
Required: High School Diploma with relevant work experience or equivalent training.
Preferred: Completion of 23 years of college with an administrative or technical background.

Experience:
Required: 35 years of administrative experience.
Preferred: 610 years of administrative experience.

Skills and Abilities:
Strong written and verbal communication skills.
Excellent organizational time management and office coordination skills.
Effective problem-solving abilities and attention to detail.
Ability to manage multiple projects independently and prioritize effectively.
Proficient in Microsoft Office Suite (Outlook Word PowerPoint Excel) and similar applications

Pay Range: $17.30 - $26.81 per hour
Actual compensation will fall within the range but may vary based on factors such as experience qualifications education location licensure certification requirements and comparisons to colleagues in similar role

Required Experience:

Junior IC