Senior Administrative Assistant

About the Position:

As the Senior Administrative Assistant you will play a critical role in enabling the effectiveness and operational excellence of key executives. Your role will provide high-level administrative and organizational support while serving as a trusted partner who helps manage priorities streamline workflows and ensure seamless execution of executive departmental and office-wide activities. You will balance strategic executive support with office coordination responsibilities contributing to efficient operations and strong internal service.

What You Will Do:

• Provide primary administrative support to key executives as needed including calendar management meeting coordination preparation of materials and expense processing.
• Serve as a proactive partner to executive leadership anticipating needs managing competing priorities and supporting the coordination of relevant meetings communications and follow-up actions.
• Safeguard confidential information while maintaining absolute professionalism in all interactions.
• Coordinate office operations and administrative logistics including oversight of mailroom functions incoming and outgoing mail package distribution and maintenance of shared workspaces.
• Manage office supply ordering inventory and distribution ensuring workrooms breakrooms and beverage stations are consistently stocked and organized.
• Act as primary backup for front desk operations providing professional reception coverage and supporting a positive first impression for visitors and customers.
• Coordinate vendors and building-related activities including escorting vendors facilitating deliveries assisting with office moves supply placement and retrieval of materials.
• Support department building-wide and corporate events partnering with the Director of Office Administration and Human Resources to assist with planning and execution.
• Provide senior-level administrative and clerical support as needed including document preparation filing record organization maintaining required employment posters and serving as backup for the Senior Office Coordinator.
• Performs other duties as needed.

What Were Looking For:

• A High School Diploma required; Associates Degree preferred
• A minimum of two years of previous administrative office coordination or executive support experience required
• Prior experience in customer service or a professional office environment strongly preferred
• Proficiency in the Microsoft Office Suite
• Previous use of Artificial Intelligence tools such as Microsoft Copilot
• Previous experience in purchasing and reviewing vendor contracts
• Organized attention to detail ability to work on multiple tasks

Working Conditions/Demands:

• Professional office setting.
• Must be able to move throughout the office and buildings to obtain or relay information.
• Must be able to perform the essential functions of the position with or without reasonable accommodation.
• Must be able to lift boxes of supplies or mail weighing up to 15 pounds.
• Essential functions of the position cannot be performed remotely and require on-site work in order to maintain customer relationships and administrative tasks while also providing cross department support.

Who Are We

Were not just another bank and were not looking for just another employee. Since 1999 First Internet Bank has been dedicated to finding a better way to bank and doing things that have never been done before. Yes we really were the first state-charted FDIC insured bank to operate entirely online and we have been leading the way ever since.

We seek the game changers the innovatorsthose who challenge the status quo because change really is the only constant. Ready to join a team of imaginative driven individuals like you Its your career you deserve to imagine more. Keep reading we think you will like you what see.

Why Join Us

At First Internet Bank our workplace is built around people. Guided by four core competenciesCollaborate to Win Adapt with Agility Decide for Impact and Put People Firstweve created an environment where individuals feel empowered supported and inspired to do their best work. This commitment to collaboration and growth has earned meaningful recognition including being named a Top Workplace multiple times and one of the Best Banks to Work For. Were proud of these honors because they reflect what matters most to us: our team.

This culture comes to life at our 175000squarefoot headquarters in downtown Fishers designed with our people in mind. Inside youll find thoughtfully designed workspaces an onsite fitness center and The Backyard our 18000squarefoot openair deck with fire pits covered pergolas a waterfall and plenty of greenery for stepping away and recharging. Add free snacks soft drinks beer on tap unlimited volunteer time off continuous education opportunities for development and regular team events and youll find plenty of ways we support connection and a great workday.

Our benefits package includes the following and so much more:

• Medical Dental and Vision Insurance for Full-Time employees - Eligibility begins on day one of employment
• 401(k) Retirement Plan with Generous Match for Full-Time and Part-Time employees - Eligibility begins on day one of employment
• Professional Development Reimbursement
• At Least 3 Weeks Paid Vacation Annually - For New Employees Paid Vacation is Adjusted Based on Start Date
• Eleven Paid Holidays
• Paid Volunteer Time
• Annual First Internet Bank-branded merchandise allowance

Equal Opportunity Employer - Women Minorities Veterans and Individuals with Disabilities

If you are a California resident you may be entitled to certain rights regarding your personal information. Additional information about our data collection practices and location specific notices is available on our privacy policy. Click here to read more.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c). Click here to read more.