Real Estate Office Administrator

This position is the first point of contact for our agents and their clients. You will be responsible for supporting the Managing Director in many aspects of the day-to-day management of the office and empowered to engage with the sales associates to create an office culture loyal to and excited about the Coldwell Banker brand. You will be expected to lead by demonstrating our company values with an emphasis on creating a culture that supports a high-level of customer service collaboration and retention through proactive communication and professional conduct.

Agent Retention

• Communicate daily with agents and clients in a positive and professional manner
• Assist the Managing Director with recruiting
• Onboard new agents
• Provide new agent orientation of office operations copier phone system floor duty etc
• Engage with agents to provide education/training on CB systems tools and ancillary services
• Assist the Managing Director by participating in sales meetings including note-taking and dissemination
• Organize and promote events to be held at the office
• Participate in company-sponsored events during business hours
• Assist agents with contract compliance and transaction dashboard upkeep

Operations

• Open and close the office - have procedures available for others to follow as needed
• Perform receptionist and administrative duties: answering phones greeting clients distributing mail etc
• Create and maintain the professional physical appearance of the office
• Maintain the office equipment and request service from vendors as needed
• Keep office information and agent contact information updated and accessible
• Maintain and order supplies - using the centralized ordering system in a timely manner
• Assist accounting with monthly transaction audit and agent billing
• Responsible for the monthly floortime calendar
• Provide agents with RE and company forms as needed
• Other duties as assigned

Marketing

• Assist agents with marketing services ordering
• Partner with the marketing department for additional agent services and support including signs flyers social media etc
• Supply local office content and market data for the monthly office newsletter

• Minimum of two years of experience in a customer service role; real estate industry and/or marketing experience a plus
• Possess a positive attitude integrity and passion for providing excellent customer service
• Ability to multi-task with a high degree of detail orientation
• Strong working knowledge of Google Suite applications
• Driven and assertive individual who enjoys being the go-to person in a fast-paced office environment
• In-office position not remote or hybrid

Required Experience:

Unclear Seniority