Secretary Full Year

HOURS: Full-time 52 weeks M-F
SALARY: Per collective bargaining agreement between BRRSC and AFSCME

The School Secretary maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law.

• School Secretary greets all visitors students families and staff courteously determines their needs checks appointments and directs or escorts them to the proper person.
• Enters and updates student information in the Student Information System (SIS) (currently PowerSchool) and/or other electronic programs and/or by hard-copy means.
• Maintains a regular and comprehensive filing system and assures that all records are secured at the end of each work day.
• Receives and processes incoming correspondences from families (i.e. doctors notes dismissal notes vacation letters etc.).
• Answers the office telephone(s) responds appropriately to requests for information takes or directs messages for staff to the appropriate automated directory pages authorized personnel over the school intercom system etc.
• Assists in building security by assuring that all visitors and school staff adhere to security procedures as established by the school district.
• Assists Special Education Department to create MCAS pull out groups for student accommodations.
• Maintains an accurate up-to-date schedule and calendar of facility use for the Principals staff and community groups.
• Maintains accurate daily attendance record in the SIS and prepares daily reports on attendance for distribution to staff.
• Prepares and distributes reports bulletins information packets etc. to families and other members of the school community.
• Coordinate deliveries to students and staff throughout the school day.
• Processes CORI forms.
• Prepare and/or print documents such as schedules or report cards for students families and/or staff as necessary.
• Make and/or monitor announcements made via the school intercom system.
• Assure that scheduled periodic maintenance of copy machines telephones and other office equipment occurs.
• Recommend equipment equipment repairs and materials required as well as recommend workflow process changes for the professional and effective operation of the school office to the Principals
• Collaborates with various district departments schools and/or outside entities as necessary.
• Other duties as assigned by the Principals and/or designees.

Qualifications

• High school diploma or general education degree (GED) Bachelors degree in a related field preferred.
• Skill in operating a personal computer and extensive experience with office software to access email electronic calendars and other basic office software and equipment.
• Experience with scheduling software (i.e. SchoolDude) Absence Tracker (i.e. AESOP) and requisitions/purchasing (i.e. iVisions/Budget Sense) preferred.
• Ability to work diplomatically and professionally with the public community groups and town departments as well as school administrators and staff.
• Ability to communicate clearly and effectively both orally and in writing.
• High degree of organization ability to prioritize tasks in a fast-paced environment.
• Maintains the utmost professionalism.
• Operates personal computer to access email electronic calendars and other basic office support software.
• Operates office equipment such as photocopier fax machine and calculator.

The mission of the Bridgewater-Raynham Regional School District is to provide excellence in education for all students in an environment that values the individual. Our District is focusing its efforts to build an organization based on equity inclusion and belonging for all students their families staff and community members by promoting the ideals of embracing differences and elevating them as opportunities. Our District recognizes that the existing systems disproportionately impact the most marginalized students and communities in our society. We believe that these marginalized voices must be centered and amplified in our work so that all feel that they are welcomed respected supported and valued.

We are aiming to eliminate practices policies and processes that impede our ability to be a diverse and inclusive employer of choice. We are committed to identifying areas of underrepresentation and working to develop strategies that will remedy underrepresentation and/or demonstrate good faith efforts toward a remedy. For this reason we strongly encourage applications from candidates with diverse backgrounds.

Required Experience:

Junior IC