Project Services Coordinator

Project Services Coordinator

Procurement and Accounting Specialist

• Research understand and apply ITS and URI policies and procedures related to procurement and accounts payable. Serve as the main point of contact for all ITS purchasing invoicing and billing related questions.

• Review purchase order request submission to ensure the correct documentation is attached and complete

• Manage Contract Database and file all business documents appropriately and timely

• Enter purchasing requisitions into PeopleSoft process supplier invoices for payment P-Card Purchases and e-marketplace orders

• Responsible for ordering ITS department supplies.

• Gather and save receiving documents to support supplier payments.

• P-Card Reconciliation (monthly)

• Process departmental billing to both internal University entities and external partners

• Engage with and elevate issues to the Business Manager in a timely fashion so as not to disrupt operational efficiency. Communicate and collaborate with appropriate stakeholders to gather whats needed to complete invoicing procurement or HR transactions

• Process HR Action forms with appropriate documentation.

• Act as backup support for submitting student hiring forms when needed.

• Complete all deposits of funds.

• All other duties and responsibilities as assigned.

Required Qualifications

• Bachelors Degree in Accounting or related field or equivalent combination of relevant experience in the skill set listed below

• Minimum 3 years experience in processing purchase requisitions into an ERP environment

• General experience with and knowledge of purchasing policies of a large organization

• Experience in creating customer invoices

• Experience in accounts payable

• Intermediate MS Excel and Google Suite skills

• Experience with navigating a large scale ERP system

• Experience with paperless environment

Preferred Qualifications

• Experience with PeopleSoft Financials and HR

• Experience in a higher ed setting