Administrative Assistant

Job Summary

At Sheldahl A Flex Company we welcome people of all backgrounds. Our employees thrive here by living our values: we support each other as we strive to find a better way we move fast with discipline and purpose and we do the right thing always.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful inclusive and collaborative environment. If you are excited about a role but dont meet every bullet point we encourage you to apply and join us to create the extraordinary.

Job Summary

The Administrative Assistant serves as a key site point of contact providing comprehensive administrative operational and basic accounting support to site leadership in Northfield Minnesota. This role reports directly to the Purchasing Manager and supports daily site operations through coordination of communications document management meeting support and confidential administrative addition this position handles basic accounting responsibilities including invoicing inquiries invoice closing activities expense tracking and ongoing communication with vendors and internal stakeholders. The role requires strong organizational skills attention to detail discretion and the ability to manage multiple priorities in a fastpaced site environment.

Location: Northfield Minnesota
Department: Site Operations / Administration
Reports To: Purchasing Manager
Shift: 1st Shift 7:30 a.m. 4:00 p.m.
Pay Range: $22.00 $25.00 per hour Pay Range (Applicable to Minnesota)

What a typical day looks like:

• Serve as the primary site point of contact for administrative and operational matters
• Read screen and route incoming mail and correspondence; locate and attach appropriate files for response
• Compose and initiate routine and nonroutine correspondence memoranda emails and reports
• Handle highly confidential and sensitive information with discretion and professionalism
• Organize maintain and update filing systems records contact lists and key distribution logs
• Answer screen and direct phone calls; provide information to callers and arrange conference calls
• Greet scheduled visitors coordinate escorts and assist with or conduct facility tours
• Arrange and coordinate travel schedules reservations and related logistics
• Coordinate meetings by preparing agendas reserving facilities arranging logistics and recording/transcribing meeting minutes
• Conduct research and compile statistical data; prepare reports and presentations for management and site meetings
• Prepare outgoing mail and correspondence including email and fax communications
• Order maintain and track office supplies operational materials ESD supplies and equipment maintenance needs
• Act as liaison between managers leads associates and contract workers regarding site policies procedures and communications
• Support ISO certification by ordering maintaining and dispensing ESD supplies as needed
• Input Customer Satisfaction Index (CSI) responses and prepare weekly monthly and quarterly reports and presentations
• Verify thirdparty invoices against services/products; track expenses resolve invoice blocks (e.g. Oracle Titan) and assist with reconciliations and cost reporting
• Assist with planning and execution of company meetings special events and promotional activities including food beverage A/V transportation and logistics coordination
• Make highlevel contacts with customers vendors visitors and other external stakeholders as required
• Collect and prepare materials and information for executive staff meetings and discussions with outside parties

The experience were looking to add to our team:

• High School Diploma or GED required; Associates Degree preferred
• 3 years of administrative or executive support experience preferably in a manufacturing supply chain or sitebased environment
• Proven ability to handle confidential and sensitive information
• Strong organizational multitasking and timemanagement skills
• Proficiency in Microsoft Office (Outlook Word Excel PowerPoint)
• Experience with administrative systems and office equipment
• Familiarity with accounting and purchasing systems (e.g. Oracle) preferred
• Excellent written and verbal communication skills
• Strong attention to detail and followthrough
• Professional customer service and interpersonal skills
• Preferred basic accounting experience including handling invoicing inquiries assisting with account reconciliations and communicating with vendors/suppliers.

Benefits:

• Full range of medical dental and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

What youll receive for the great work you provide:

• Full range of medical dental and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Job Category

Is Sponsorship Available