Program Coordinator Preconstruction Support

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL es una empresa comprometida con la igualdad de oportunidades entre hombres y mujeres / JLL as a company is committed to equal opportunities for men and women.

What this job involves:

This role sits within the JLL team directly supporting the clients Pre-construction function combining project coordination cost and commercial support and process management responsibilities across the portfolio. You will be part of a JLL team working closely with one of our most dynamic and fast-growing clients from the online retail industry. Based in Madrid (hybrid) you will operate across multiple workstreams simultaneously providing essential coordination and operational support to the Pre-construction team and the broader Capital Program Group. The role combines elements of Project Coordination Cost & Commercial Support and Process Management. The ideal candidate is highly organized analytically strong and capable of managing competing priorities in a fast-paced multi-cultural environment. This role supports the Pre-construction function and Capital Program Group in delivering high-value projects across the Clients Corporate Real Estate (CRE) portfolio across EMEA driving operational improvements to meet contractual obligations and continuously raising the bar for outstanding service delivery.

What your day-to-day will look like:

• Manage weekly Projects Intakes & Steering Committee meetings liaise with SPM to ensure new intakes are entered in ADW and support PCM in migrating the intake process from Smartsheet to Asana
• Support PCM in raising new Purchase Orders (POs) as required and maintain a finance tracker for all new POs raised while maintaining the Precon document repository (ACC) and ensuring all documents are correctly stored
• Act as gatekeeper of ADW Precon reports ensuring projects are updated bi-weekly and reports are issued to RPMs Procurement SecTec and CIB while also serving as gatekeeper of design reviews to maintain consistent design standards
• Assist Program Managers (PMs) with coordinating project-related administrative tasks accompanying and helping to shape projects from initiation through full administrative project close-out
• Support PMs in coordination and timely execution of project documentation and reporting between the clients Procurement Finance & Accounting Legal departments and third-party vendors to ensure compliance with document control structure and policies
• Proactively flag foreseen risks monitor risks closely and support relevant teams in resolving them while supporting PMs in compliant cost and finance management driving timely PO issue invoice payments and final account reconciliation
• Manage the cost report process across the portfolio ensuring accuracy consistency and timely delivery while developing and maintaining a thorough understanding of the end-to-end cost reporting process
• Identify troubleshoot and resolve issues when processes break down implement enhancements as required and regularly contribute to or lead initiatives to elevate BAU towards operational excellence in line with Change Governance and EGREFO PM methodology.

Required Qualifications:

• Bachelors or Masters Degree in Business Administration Finance Construction Legal or a related field
• Minimum 3 years experience in commercial real estate area preferably in a multi-cultural fast-paced corporate environment
• 1-2 years practical experience in a real estate support role for project/construction management
• Sound understanding of terms and conditions preferably related to procurement/vendor management of construction projects
• Excellent time management with proficiency in handling multiple projects and tasks simultaneously
• Strong planning and organizational skills to prioritize work and perform under time pressure to meet tight deadlines
• Strong analytical skills with proficiency in data gathering information monitoring problem assessment and problem solving
• Strong interpersonal skills with ability to win trust and collaborate with remote project teams and stakeholders
• Strong written and verbal communication skills with very good English (essential and required)
• Proficiency in Microsoft Office applications (Word Excel PowerPoint Outlook).

Preferred Qualifications:

• Sound knowledge of CPG project delivery methodology and procedures
• Experience in cost reporting or cost management processes within a real estate or construction environment
• Familiarity with ADW Asana ACC (Autodesk Construction Cloud) or similar project management/document management platforms
• Ability to manage and improve operational processes including troubleshooting and implementing enhancements
• Project Management proficiency in use of standard tools for project management with capability of identifying need for escalation
• Attitude to accept responsibilities and work autonomously to make things happen while also participating as a team member
• Well-mannered behavior and high business ethics
• Flexible with work hours and travel if needed
• Experience working with clients Procurement Finance & Accounting Legal departments and third-party vendors
• Ability to proactively lead or contribute to documentation and control of processes and data-driven analysis.

Location: Onsite

At JLL we are collectively shaping a brighter way for our clients ourselves and our fellow employees. We choose to take the more inspiring innovative and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration locally and across the globe which allows us to create transformative solutions for the real estate industry. We support each others wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

Location:

Job Tags:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.