Administrative Assistant

Job Title: Administrative/Operations Assistant

We are assisting our client America Votes in search of an Administrative/Operations Assistant. This is a four month temporary position.

Responsibilities:

Recruiting & ATS Support
- Provide support in creating and posting job requisitions internally and externally including distribution across job boards and tracking of posting activity
- Assist as a liaison with hiring managers on recruiting logistics including job status updates and closures
- Provide support with recruiting communications including responding to candidate inquiries and coordinating with hiring managers
Onboarding Offboarding & Employee Lifecycle
- Provide support for new hire onboarding processes including orientation coordination E-Verify processing and new hire documentation tracking
- Assist with onboarding and offboarding updates including maintaining organizational charts and employee records
- Support scheduling and tracking of 45- and 90-day reviews to ensure timely completion and compliance requirements
- Assist in creating and distributing job descriptions for new hires
HR Operations & Administration
- Provide support in maintaining and updating administrative documents including employee directories job posting guides and internal tracking tools
- Assist with administrative needs including creation of forms workflows and ad hoc reporting
- Support employee inquiries and basic troubleshooting (e.g. system updates manager assignments leave resets)
- Provide support in managing compliance-related items including labor law posters and conflict of interest (COI) tracking
Performance Management & Development
- Assist with the administration of annual performance reviews including system setup data management tracking completion and filing documentation
- Provide support in administering professional development programs including application tracking communications and approval workflows
Communications & Engagement
- Assist with internal communications including employee announcements (e.g. birthdays holidays closures) and weekly updates
- Provide support in tracking and sharing employee-related updates with leadership and stakeholders

EEO Statement:FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment hiring promotion training compensation and disciplinary action regarding the terms and conditions of employment. FosterThomas does not discriminate based on race religion national origin color age sex disability marital status gender identity genetic information sexual orientation or sex including pregnancy and childbirth veteran status or any other legally protected characteristic.

FosterThomas does not use third-party domains for recruiting or interviews.
Legitimate communications will always come from email addresses.
FosterThomas does not conduct interviews solely via text-based chat on Microsoft Teams.