Accounts Payable Specialist
Job Location:
Job Location:
Bonita Springs, FL - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
30+ days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Bonita National HOA is seeking an Accounts Payable Specialist! Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service.
Accounts Payable Specialist/Accounting Assistant Full-time On-site
Summary
Bonita National Golf & Country Club located in Bonita Springs Florida is currently seeking an enthusiastic dependable and detail-oriented Accounts Payable Specialist to join our ïnance team. This role is an integral part of the daily operations and the month-end close process. The ideal candidate will be self-starting with strong organizational and analytical skills able to work both independently and in a group setting.
Position Impact
This role ensures the financial accuracy and operational continuity of the club by maintaining strong vendor relationships reliable payment processes and sound financial controls. The Accounts Payable Specialist plays a key role in supporting the high standards expected within a private golf community.
This role ensures the financial accuracy and operational continuity of the club by maintaining strong vendor relationships reliable payment processes and sound financial controls. The Accounts Payable Specialist plays a key role in supporting the high standards expected within a private golf community.
Key Responsibilities
Accounts Payable Processing
Process vendor invoices through club-specific accounting software (Northstar)
Upload code and route invoices through a third-party invoice management and check processing system
Ensure proper general ledger coding by department heads according to the budget
Track and record ACH payments
Prepare and review weekly payment batches (checks ACH wires) via third-party processor
Monitor AP aging and ensure timely vendor payments
Accounts Payable Processing
Process vendor invoices through club-specific accounting software (Northstar)
Upload code and route invoices through a third-party invoice management and check processing system
Ensure proper general ledger coding by department heads according to the budget
Track and record ACH payments
Prepare and review weekly payment batches (checks ACH wires) via third-party processor
Monitor AP aging and ensure timely vendor payments
Vendor & Third-Party Coordination
Serve as primary liaison between the club and third-party invoice/check processing provider and vendors
Review payment reports and confirm accuracy before release
Reconcile vendor statements and resolve discrepancies
Maintain updated vendor files including W-9s insurance certificates and payment instructions
Assist with 1099 reporting and year-end vendor compliance
Serve as primary liaison between the club and third-party invoice/check processing provider and vendors
Review payment reports and confirm accuracy before release
Reconcile vendor statements and resolve discrepancies
Maintain updated vendor files including W-9s insurance certificates and payment instructions
Assist with 1099 reporting and year-end vendor compliance
Financial Controls & Reporting
Support month-end closing by reconciling AP subledger to the general ledger
Assist with accrual entries for unpaid invoices
Maintain organized digital invoice records in compliance with audit standards
Ensure adherence to club purchasing policies and approval workflows
Support internal and external audits
Support month-end closing by reconciling AP subledger to the general ledger
Assist with accrual entries for unpaid invoices
Maintain organized digital invoice records in compliance with audit standards
Ensure adherence to club purchasing policies and approval workflows
Support internal and external audits
Qualifications
Associates degree in Accounting Finance or a related field preferred but relevant experience will be considered in lieu of formal education
5-8 years of accounts payable or bookkeeping experience (country club hospitality HOA or property management experience preferred)
Experience working with club-specific accounting software (Jonas Northstar ClubEssentials etc.) a plus but not necessary
Experience using third-party invoice automation or outsourced check processing platforms
Strong proficiency in Microsoft Excel
Exceptional attention to detail and organizational skills
Ability to manage confidential financial information with discretion
Strong communication skills for coordinating with department heads and external vendors
Associates degree in Accounting Finance or a related field preferred but relevant experience will be considered in lieu of formal education
5-8 years of accounts payable or bookkeeping experience (country club hospitality HOA or property management experience preferred)
Experience working with club-specific accounting software (Jonas Northstar ClubEssentials etc.) a plus but not necessary
Experience using third-party invoice automation or outsourced check processing platforms
Strong proficiency in Microsoft Excel
Exceptional attention to detail and organizational skills
Ability to manage confidential financial information with discretion
Strong communication skills for coordinating with department heads and external vendors
Preferred Experience
Multi-department accounting (golf operations F&B facilities events)
High-volume invoice environments
Knowledge of hospitality inventory and POS integrations
Experience improving AP workflow efficiency or implementing automation
Multi-department accounting (golf operations F&B facilities events)
High-volume invoice environments
Knowledge of hospitality inventory and POS integrations
Experience improving AP workflow efficiency or implementing automation
Work Environment
On-site administrative office within a private member community
Seasonal volume fluctuations aligned with golf season and events
Collaborative environment supporting department managers and senior leadership
On-site administrative office within a private member community
Seasonal volume fluctuations aligned with golf season and events
Collaborative environment supporting department managers and senior leadership
Compensation & Benefits
Competitive salary based on experience
Comprehensive health benefits
Paid time off and holidays
401(k) plan eligibility
Golf privileges (per club policy)
Competitive salary based on experience
Comprehensive health benefits
Paid time off and holidays
401(k) plan eligibility
Golf privileges (per club policy)
Required Experience:
IC
About Company
Our goal is to create extraordinary guest and member experiences through personalized service, consistency, and uncompromising attention to detail. We want to exceed your expectations every time you're our guest. Check for available tee times, find a Troon-managed course in your area, ... View more
