Accounts Receivable Specialist

We are seeking a detail-oriented Accounts Receivable Specialist to join our accounting team. This role is focused on cash application and requires strong hands-on experience researching transactions and ensuring accuracy across all incoming payments. You will be responsible for a wide range of critical banking functions including initiating outgoing wires managing Positive Pay fraud approvals and executing remote deposits.

ESSENTIAL FUNCTION

Accurately record and apply daily cash receipts (Checks Lockbox Wires and ACH) to the specific correct client invoices and the general ledger.

Perform daily banking functions including reviewing and approving Positive Pay exceptions to proactively protect the firm from fraudulent activity.

Manage and initiate outgoing wire transfers strictly ensuring all internal authorizations are secured prior to execution

Manage all aspects of client trust accounts in strict accordance with California State Bar guidelines including the oversight of deposits disbursements and refunds.

Execute and manage remote bank deposits ensuring every record balances perfectly with our ProLaw accounting system.

Serve as the point of contact for inquiries regarding outstanding invoice balances and the specific application of cash received.

Manage authorized A/R write-offs and research any ledger inconsistencies.

Prepare and submit accurate timely financial reports to clients attorneys and management.

Scan all incoming checks and maintain meticulous digital backups for all payment records to ensure a complete audit trail.

QUALIFICATIONS

3 years of AR or accounting experience (law firm or professional services preferred).

An associate or bachelors degree is preferred.

Experience with ProLaw preferred.

Strong expertise with online banking platforms (navigation research reporting)

Working knowledge of Microsoft Office Word Outlook and Excel - and general office equipment.

Strong organizational skills and attention to detail with emphasis on accuracy and quality under minimal supervision.

Provide excellent customer service and a professional attitude.

Ability to communicate effectively with individuals at all levels of the firm.

Ability to maintain confidentiality.

Must be able to pass a background check.