Full Year Secretary Registrar

In accordance with the Master Agreement written notice is hereby given for the following anticipated vacancy. Current employees as well as external candidates should apply on-line within seven (7) business days of the posting date. Go to the Grandville Public School website and click on the application information link found on the Human Resources Department page or go to

High School Registrar

Grandville High School

Full Time 40 hours/week

Full Year Position

Summary

The School Registrar is responsible for maintaining student records at the building level to meet State requirements for audits process student enrollment transfers and withdrawals; make decisions within the scope of assigned authority; be able to communicate with staff students and community.

Qualifications

• Minimum two (2) years of secretarial experience.
• Proficient in the use and application of Windows Word Excel PowerSchool and database software.
• Relate effectively with staff and public; maintain integrity of data and information; work independently; maintain composure in stressful situations.
• Experienced in dealing with personal and confidential information.
• Ability to perform duties with knowledge of district requirements and policies.
• Excellent verbal and written communication skills.
• Ability to handle multiple projects meet deadlines in a fast-paced environment problem solve and prioritize work.
• Experience with medication administration.

Responsibilities (other duties may be assigned):

• Input and assign number for all students
• Meet and enroll all new students to district
• Prepare verification report for teachers at each marking period
• Prepare report cards for distribution
• Prepare reports for various administrators as needed
• Complete all data entry for setting up the master schedule
• Run student schedules for registration; help with scheduling problems and conflicts
• Assist counselors with balancing classes
• Prepare reports to be sent to the KISD
• Prepare transcripts for sending to colleges
• Answer all inquiries concerning student records
• Prepare and send transcripts as needed for former students
• Make appointments with parents for scheduling next years classes
• Handle requests from parents for assignments for ill students
• Assist counselors and staff as needed for student information
• Request all CA-60s for incoming students
• Send records for students no longer in Grandville High School
• Send transcripts for all seniors to selected colleges
• Post final grades to the transcript file
• Supervise maintenance and storage of official cumulative records and transcripts
• Perform end of year processing to erase the class file student schedules teachers schedules attendance and grade records and promote the students to the next grade.
• Summer Schedule: Send out transcripts requested by students
• Manage Daily Substitute assignments for District and prepare bi-weekly reports for EduStaff.

Direct questions to:

John Philo

Assistant Superintendent of Human Resources

Grandville Public Schools

3839 Prairie Street

Grandville Michigan 49418

Phone: 616.254.6589 - Fax: 616.254.6580 - Email:

Grandville Public Schools is an equal opportunity educational institution. It is our expressed policy that no person shall be unlawfully excluded from participation be denied benefits of or otherwise subjected to discrimination in employment on the basis of race color national origin sex including sexual orientation or transgender identity disability age religion height weight marital or family status military status ancestry handicap/disability genetic information or any other legally protected category (collectively Protected Classes) in its activities or programs as required by Title VI Title IX and Section 504.

Any person believing that the Grandville Public School District or any part of the school organization has inadequately applied the principles and/or regulations of (1) Title IX of the Education Amendment Act of 1972 (2) Section 504 of the Rehabilitation Act of 1973 (3) Title VI and Title VII of the Civil Rights Act of 1964 (4) Title II of the Americans with Disability Act (as amended) and (5) the Age Discrimination in Employment Act may bring forward a complaint which shall be referred to as a grievance to John Philo the local Coordinator at the following address: 3839 Prairie SW Grandville MI 49418. Phone .

Required Experience:

Junior IC