Assistant Professional 4
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Description:
CS ML AM Leadership Operations Manager/Team Admin
New Temp for CS ML AM Leadership Operations Manager/Team Admin
Key Responsibilities: CS ML AM Leadership Operations Manager/Team Admin
Leadership Team Support
Provide day-to-day administrative and operational support to the leadership team (calendars meetings travel expenses).
Coordinate leadership meetings including agendas materials notes and follow-up actions.
Track decisions commitments and action items to ensure accountability and follow-through.
Act as a central point of coordination for leadership-related activities and requests.
Planning & Execution
Support annual quarterly and monthly planning processes.
Help translate leadership priorities into clear timelines milestones and deliverables.
Monitor progress on key initiatives and surface risks dependencies or delays.
Maintain lightweight systems to track goals metrics and priorities.
Cross-Functional Coordination
Work with VPs Directors and Managers to ensure alignment across teams.
Facilitate information flow between leadership and the broader organization.
Support cross-functional initiatives by coordinating inputs meetings and communications.
Help prepare updates reports and presentations for internal audiences.
Communication & Organization
Draft and distribute leadership communications as needed.
Ensure consistent documentation of decisions processes and plans.
Support leadership offsites town halls and internal events.
Handle sensitive information with discretion and professionalism.
Continuous Improvement
Identify opportunities to improve leadership workflows meetings and processes.
Implement practical tools and systems to increase efficiency and clarity.
Bring a proactive problem-solving mindset to day-to-day operations.
Shape
Qualifications
Required
5 years of experience in executive administration operations project coordination or similar roles.
Experience supporting senior leaders in a fast-paced organization.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and work independently.
High level of discretion judgment and professionalism.
Preferred
Experience working in a growing organization (50 300 employees).
Exposure to strategic planning OKRs or operational planning.
Comfort working with ambiguity and evolving priorities.
Bachelor s degree or equivalent practical experience.
Shape
Core Skills & Attributes
Highly organized and dependable
Proactive and anticipatory
Strong interpersonal and stakeholder management skills
Able to influence without authority
Calm under pressure and adaptable
Practical execution-focused mindset
Shape
What Success Looks Like
Leadership meetings are well-prepared efficient and actionable.
Priorities and initiatives move forward with clear ownership and timelines.
Leaders spend less time coordinating and more time leading.
Communication across the organization is clearer and more consistent.
New Temp for CS ML AM Leadership Operations Manager/Team Admin
Key Responsibilities: CS ML AM Leadership Operations Manager/Team Admin
Leadership Team Support
Provide day-to-day administrative and operational support to the leadership team (calendars meetings travel expenses).
Coordinate leadership meetings including agendas materials notes and follow-up actions.
Track decisions commitments and action items to ensure accountability and follow-through.
Act as a central point of coordination for leadership-related activities and requests.
Planning & Execution
Support annual quarterly and monthly planning processes.
Help translate leadership priorities into clear timelines milestones and deliverables.
Monitor progress on key initiatives and surface risks dependencies or delays.
Maintain lightweight systems to track goals metrics and priorities.
Cross-Functional Coordination
Work with VPs Directors and Managers to ensure alignment across teams.
Facilitate information flow between leadership and the broader organization.
Support cross-functional initiatives by coordinating inputs meetings and communications.
Help prepare updates reports and presentations for internal audiences.
Communication & Organization
Draft and distribute leadership communications as needed.
Ensure consistent documentation of decisions processes and plans.
Support leadership offsites town halls and internal events.
Handle sensitive information with discretion and professionalism.
Continuous Improvement
Identify opportunities to improve leadership workflows meetings and processes.
Implement practical tools and systems to increase efficiency and clarity.
Bring a proactive problem-solving mindset to day-to-day operations.
Shape
Qualifications
Required
5 years of experience in executive administration operations project coordination or similar roles.
Experience supporting senior leaders in a fast-paced organization.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and work independently.
High level of discretion judgment and professionalism.
Preferred
Experience working in a growing organization (50 300 employees).
Exposure to strategic planning OKRs or operational planning.
Comfort working with ambiguity and evolving priorities.
Bachelor s degree or equivalent practical experience.
Shape
Core Skills & Attributes
Highly organized and dependable
Proactive and anticipatory
Strong interpersonal and stakeholder management skills
Able to influence without authority
Calm under pressure and adaptable
Practical execution-focused mindset
Shape
What Success Looks Like
Leadership meetings are well-prepared efficient and actionable.
Priorities and initiatives move forward with clear ownership and timelines.
Leaders spend less time coordinating and more time leading.
Communication across the organization is clearer and more consistent.
Additional Details
- Geographic Min and Max Pay Rates : Assistant Professional 4NCMin Pay: $38.68 / Max Pay Rate: $54.23
- Does this worker qualify for overtime : Yes
- Scorecard Category : Professional
- Commercial Title : CS ML AM Leadership Operations Manager/Team Admin
- Vaccination Notice : This position requires Contingent Workers to be fully vaccinated against COVID-19 unless they are granted a medical or religious exemption.
- Is this position for a pre-identified (PAYROLLED) candidate : RECRUITED
- If this is a pre-identified (PAYROLLED) candidate please see note below and provide the following: : Name: Email Address: Phone Number: Pay Rate: Please also attach the pre-identified candidates resume
- Will this contingent worker require a computer or systems access or utilize a timeclock : Yes
- Time System : Fieldglass
- Timeclock/Shift : NA - Time is not tracked in any systemNA
- Enter Shift Start and End Time : M-F 8:00am - 5:00pm
- Is there potential for this to convert to a full time position : No
- Non-Employee Class : Temporary Agency Worker
- Will the worker be required to travel for Siemens : No
- Is there potential for this assignment to be extended beyond 13 weeks : Yes
- Type of assignment : Full-time
- Will this position require a DEA background check clearance : No
- Healthineers Vaccination Statement : Healthineers positions within applicable states require candidates to be fully vaccinated or obtain approval of special medical or religious exemption within three days of worker start not applicable in the following states: Alabama Florida Iowa Kansas Montana North Dakota Tennessee Texas and Utah. States subject to change
| Qualification | Assessment |
|---|---|
| Must Have | |
| Admin | |
CCWSCSVCC | No |
