Senior Administrative Assistant

Location Designation:Hybrid - 3 days per week

Role Overview:
We are seeking a highly skilled and proactive Senior Administrative Assistant to provide comprehensive support to leaders within the Institutional Annuities Department at New York Life. This role requires an individual with exceptional organizational abilities keen attention to detail and the capability to manage multiple priorities effectively. The successful candidate will play a crucial role in ensuring seamless operations handling a wide range of administrative tasks with professionalism discretion and the highest level of confidentiality.

What Youll Do:

• Executive Support: Provide high-level administrative assistance ensuring all aspects of support are handled efficiently and professionally.
• Calendar Management: Manage and coordinate complex scheduling including meetings appointments and events. Prioritize and resolve scheduling conflicts with tact and discretion.
• Meeting Coordination: Organize and prepare for meetings including logistics materials and communications. Ensure all necessary arrangements are in place for success.
• Travel Arrangements: Arrange and manage travel itineraries accommodations and transportation for members of our leadership team. Handle related expense reports and invoice processing promptly and accurately.
• Departmental Support: Assist department leaders with administrative needs including calendar management attendance requests and team coordination. Facilitate onboarding for new employees and maintain office supplies.
• Collaboration and Coverage: Work closely with other administrative assistants to ensure seamless coverage for senior leadership across the organization.

What Youll Bring:

• Experience: A minimum of 5 years of administrative experience supporting senior executives in a corporate environment.
• Strong organizational and follow-up skills with impeccable attention to detail.
• High-level verbal and written communication skills with the ability to engage effectively with executives and stakeholders at all levels.
• Proficiency in managing multiple tasks and priorities simultaneously with a flexible and proactive approach to problem-solving.
• Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Expertise in Microsoft Office Suite (Word Excel PowerPoint Outlook) Microsoft Teams and Zoom.
• Strong sense of initiative with a focus on delivering high-level support and contributing to a positive organizational culture.

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Pay Transparency

Salary Range:$60500-$86000

Overtime eligible:Nonexempt

Discretionary bonus eligible:Yes

Sales bonus eligible:No

Actual base salary will be determined based on several factors but not limited to individuals experience skills qualifications and job location. Additionally employees are eligible for an annual discretionary addition to base salary employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees and have unique offerings for a modern workforce including leave programs adoption assistance and student loan repayment programs. Based on feedback from our employees we continue to refine and add benefits to our offering so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Lifes leadership in this space.

Recognized as one of Fortunes Worlds Most Admired Companies New York Life is committed to improving local communities through a culture of employee giving and volunteerism supported by the proud that due to our mutuality we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life please visit the Careers page of .

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients and employees needs.

Job Requisition ID: 93837