Legal Administrative Assistant

We are partnering with a respected statewide consulting organization to recruit a Legal Administrative Assistant to support their Legal Services team. The Legal Administrative Assistant provides essential administrative operational and customer-service support to a high-impact legal services department. This position provides administrative support to the Legal Services department by tracking expenses and invoices distributing contracts and quotes coordinating in-person and virtual meetings and events and acting as first contact for inquiries from members.

Our client offers a stable mission-driven work environment grounded in strong organizational values. Employees enjoy a comprehensive benefits package including CalPERS retirement robust health coverage generous paid time off and wellness-focused programs.

• Salary: $20-$23/hr (DOE)
• Hybrid position with 3 days onsite and 2 days per week working remotely
• Direct Hire

Key Responsibilities

• Provide administrative support including scheduling correspondence document preparation and workflow coordination.
• Assist with budget tracking expense documentation and reimbursement processes.
• Process track and maintain paperwork forms and departmental documentation with accuracy.
• Conduct online research to support projects inquiries and program needs.
• Update and maintain backend website content and internal systems.
• Support meeting and event logistics for in-person and virtual gatherings.
• Coordinate travel arrangements and assist with travel-related documentation.
• Serve as a responsive service-oriented point of contact for internal staff and external partners.
• Contribute to process improvements and maintain high standards for accuracy and compliance.

Qualifications

• 3 years administrative support experience supporting administration or legal services.
• Strong skills in processing organizing and tracking paperwork and documentation.
• Ability to conduct online research efficiently and accurately.
• Experience updating backend website content or working within CMS platforms.
• Excellent written and oral communication skills.
• Knowledge of customer-service techniques and the ability to support stakeholders professionally.
• Experience coordinating travel and reimbursement processes (preferred).
• Experience planning meetings and events both in-person and virtual (preferred).
• Comfortable working with a hybrid team and supporting remote workflows.
• High attention to detail especially when following processes and procedures.