Operations and Data Manager (Managerial Tier C) (SY 26-27)

Reports To: Head of School

Job Overview:

Ruth Batson Academy (RBA) is a pilot school offering a college-preparatory course of studies that is designed to promote the leadership capacity of students to be change agents in their communities. RBA students develop crucial academic and leadership skills.RBA is seeking an innovative Operations Manager to work with the multiple programs within the school.

The Operations Manager will manage multiple tasks associated with the multiple programs and work to establish implement and maintain systems that will ensure a highly effective and well-functioning learning environment assessment procedures data and data collection systems and personnel management. Operations Manager must be able to work with multiple stakeholders and school partners to help deliver the best experiences possible for RBA students.

RESPONSIBILITIES:

Schedules and Program

• Support the development of a master schedule (including Early College)
• Develop/Maintain systems across multiple programs within the school to ensure the smooth functioning of schedules and programs (to include daily duties of entry lunch dismissal)
• Ensure the sustainability of school systems and monitor system functionality
• Perform analysis and assessment of systems on a regular basis
• Manage system to ensure classroom coverage and monitor staff absences

Support and manage enrollment operations

• Monitor shifts in student enrollments
• Communicate changes with impacted staff
• Monitor student placements and programs for effectiveness and efficiency
• Complete necessary paperwork for student transfers

Support Budget items for programs and partnerships

• Work with the budget team to ensure timely successful management of all budget related items including ordering stipends purchase orders grants etc.
• Recognize and identify areas of concern and communicate the need for adjustments

Partnership Management

• Support work with key community partners including UMASS and HUB school initiative
• Establish and maintain successful relationships with members of the community in close collaboration with school administration
• Design and implement structures to identify and recruit community partners to support
• students
• Continue to seek and build new partnerships with a focus on maximizing resources

Assessments

• Ensure assessment schedules are followed
• Order receive ship safeguard distribute and account for all testing materials
• Ensure accurate upload of assessment data: MCAS WIDA MAP (and other state assessments)
• Ensure all assessments are properly staffed
• Ensure all staff are properly trained and tests accurately proctored

Data Management

• Help to develop coordinate and administer data retrieval and collection systems surveys (school climate attendance programming health and wellness safety etc.) to help identify promising practices/address areas of improvement
• Maintain systems to track credits and graduation requirements
• Help to identify and define systemic patterns/problems monitor ongoing efforts to address challenges

QUALIFICATIONS - REQUIRED:

• Bachelors Degree or higher
• Minimum of 2 years experience working in data collection and reporting
• Experience in program and/or project management evaluation and analysis
• Familiarity with state and other district assessments
• Mastery of Office Suite; Excel required
• Strong organizational skills with outstanding attention to detail
• Strong interpersonal skills and the ability to create trusting relationships
• Successful experience with planning and conducting meeting; and facilitation and training methodologies
• Demonstrated resourcefulness in setting priorities guiding investments in people and systems (Acute attention to detail and project completion)
• Demonstrate capability to work collaboratively with a variety of stakeholders such as school staff school partners families youth community members and other essential
• internal and external partners
• Comfort with handling multiple projects simultaneously as well as working with rapidly shifting priorities
• Experience working with diverse student populations
• Commitment to self-reflections and ongoing learning
• Experience developing and monitoring systems for quality improvement
• Current authorization to work in the United States
• An understanding of and commitment to gain greater understanding of what is necessary for an urban school system to enjoy continuous improvement in an increasingly complex and competitive environment.
• A deeply held and unyielding belief in the overarching mission of public education.

QUALIFICATIONS - PREFERRED:

• Post graduate degree in a relevant discipline
• 3-5 years experience in urban setting
• Familiarity with Boston and Boston Public Schools

Terms: Managerial Tier C

Please refer to (under Employee Benefits and Policies) formore information on salary and compensation. Salaries are listed by Unions and Grade/Step.

NOTE: School-based managerial employees will work 223 days between July 1st and June 30theach year. The 223 day work-year will include the 180 days in which school is in session andthe additional days will be determined by the employee and the principal or headmaster of theschool. This position is subject to the City of Boston residency requirement. School-based managerial employees are not eligible for vacation time or compensatory the event of school cancellation due to snow or inclement weather school-based managerialemployees need not report to work.

The Boston Public Schools in accordance with its nondiscrimination policies does notdiscriminate in its programs facilities or employment or educational opportunities on the basisof race color age criminal record (inquiries only) disability homelessness sex/gender genderidentity religion national origin ancestry sexual orientation genetics or military status anddoes not tolerate any form of retaliation or bias-based intimidation threat or harassment thatdemeans individuals dignity or interferes with their ability to learn or work.

Required Experience:

Manager