Senior Administrator (Chemical Sciences Division)

Lawrence Berkeley National Laboratory (LBNL) is hiring a Senior Administrator to support the Chemical Sciences Division (CSD).

In this exciting role you will provide a high-level of administrative and executive support to the Division Director and Deputy Director serving as the face of the organization. Your role will involve fast-paced work of a sensitive nature requiring a high level of confidentiality. Reporting to the Division Program Manager you will provide expertise in directing planning scheduling and overseeing the day-to-day aspect of the Division Directors email and calendar. You will manage a broad set of projects and activities on behalf of the Division in addition to serving as a liaison to internal and external contacts and partners with key personnel campus and team members to ensure business goals are met.

This position will have extensive interactions with management colleagues and stakeholders across CSD including key stakeholders within the Joint Division Office (JDO) for Chemical and Materials Sciences (MSD) the Energy Sciences Area (ESA) and across the Laboratory.

This position has an anticipated start date of May 15 2026.

Why join Berkeley Lab

We invest in our employees by offering a total rewards package you can count on:

• Exceptional health and retirement benefits including pension or 401K-style plans
• Opportunities to grow in your career - check out our Tuition Assistance Program
• A culture where youll belong - we are invested in our teams!
• In addition to accruing vacation and sick time we also have a Winter Holiday Shutdown every year.
• Parental bonding leave (for both mothers and fathers)
• Pet insurance

What You Will Do:

• Oversee and manage the Division Directors email and calendar.
• Manage all aspects of domestic and international travel for the Division Director.
• Serve as the primary interface between the Division Directors office Lab Directorate DOE UC campus and other affiliated organizations to ensure timely and effective communication.
• Coordinate and respond directly to DOE requests (e.g. DOE foreign travel pre-approvals) and produce DOE reports as requested and on behalf of the Division Director.
• Organize and coordinate Divisional meetings events and complex calendaring and administrative support for meetings including note-taking following up on action items arranging presentation agenda creating a repository for presentation slides using Google suites AV management during meetings etc.
• Take a lead role in administrative support for Division Staff Council (DSC) activities. Oversee and manage all case data on behalf of the division.
• Lead administrative &/or logistics support for events in coordination with the Joint Division Office.
• Lead and provide all administrative support for various business processes in coordination with the Joint Division Office i.e. DOE highlights organizational charts LDRD contacts/mailing lists etc. Coordinate & track content as needed for scientific highlights and other documentation ensuring accuracy and quality.
• Support Program Manager in HR hires terminations affiliate and GSRA processing and other assignments as assigned.

• Prepare and coordinate complex documents including technical and scientific reports ensuring that documents meet DOE LBNL and other requirements.
• Provide support to the Program Manager as needed to assist other Division personnel in meeting Divisional Institutional and/or DOE requests and requirements.
• Provide support as assigned to Chemical Sciences Division research programs and initiatives.

What We Are Looking For:

• A minimum of 8 years of relevant administrative experience including a minimum of 3 years of experience in supporting a high level executive in a professional academic or research environment.
• Demonstrated experience delivering high-level administrative support encompassing email correspondence calendar management scheduling document management travel coordination expense reports meeting planning project coordination data management report generation and navigating complex computerized systems.
• Experience providing comprehensive travel support by managing complex domestic and foreign itinerariesincluding cost estimation conference attendance approvals and bookingwhile overseeing the entire lifecycle of travel authorizations detailed itineraries and expense reports.
• Experience providing executive level and project management oriented support using prominent cloud-based software platforms and applications including Google Applications Suite MS Office Suite Adobe Creative Suite and Zoom video conferencing on Mac or PC.
• Demonstrated ability to learn and utilize new tools in day-to-day work including leveraging AI tools to increase productivity.
• Demonstrated ability to create edit and enhance presentations documents and spreadsheets using advanced techniques to support complex administrative and operational needs.
• Experience with event planning including the planning coordination and execution of high-level events executive meetings and organizational functions ensuring seamless logistics effective stakeholder engagement and alignment with organizational goals for both in-person and virtual environments.
• Demonstrated excellent written communication skills with a history of producing professional error-free emails documents reports and presentations.
• Exceptional organizational skills showcasing the ability to manage competing priorities meet deadlines take initiative and adapt quickly to changing work priorities.
• Proven interpersonal skills including the ability to maintain professionalism diplomacy discretion and confidentiality while interfacing with personnel at all organizational levels internally and externally.
• Familiarity with and ability to interpret policies and procedures in administrative areas of responsibility such as travel personnel and document preparation and submission.

Desired Skills/Knowledge:

• A Bachelors Degree in Business Administration Communications or a related field.
• Experience with Berkeley Lab systems and tools (LETS FMS TREX RezDesk etc.)
• Knowledge of Berkeley Lab the University of California (UC) the Department of Energy (DOE) and/or local state federal policies procedures and regulations.
• Prefer valid CA drivers license and willingness to drive staff and visitors within the Lab site and/or to Berkeley as needed.
• Ability to occasionally do light lifting (10-20 lbs) during the coordination of events as needed.

Additional Information:

• Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Tuesday April 28 2026. Applications will be accepted until the job posting is removed.
• Appointment Type: This is a full-time career appointment exempt (monthly paid) from overtime pay.
• Salary Range: This position is represented by a union for collective bargaining purposes and has a budgeted salary range of $90288 - $121320 annually for job code A40.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidates qualifications and experience including skills knowledge relevant education certifications and aligned with the internal peer group (if applicable and union contract agreement).
• Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
• Work Modality: This position offers a hybrid work schedule combining telework with onsite work at Lawrence Berkeley National Lab located at 1 Cyclotron Road Berkeley CA 94720. Work schedules are dependent on business needs. Under the hybrid work schedule this position is expected to be onsite 4 days per week during regular business hours and additional days as needed.
• Relocation: This position is not eligible for relocation assistance.
• Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.

Want to learn more about working at Berkeley Lab Please visit:

Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science Service Trust Innovation and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Labs mission of leading scientific discovery excellence and support of our rich global community all qualified applicants will be considered for employment without regard to race color religion sex sexual orientation gender identity national origin disability age protected veteran status or other protected categories under State and Federal law.

Misconduct Disclosure Requirement: As a condition of employment the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct are currently being investigated for misconduct left a position during an investigation for alleged misconduct or have filed an appeal with a previous employer.