Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Title:
Executive AssistantCompany:
Ipsen Pharma (SAS)About Ipsen:
Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology Rare Disease and Neuroscience. Supported by nearly 100 years of development experience with global hubs in the U.S. France and the U.K we tackle areas of high unmet medical need through research and innovation.
Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration excellence and impact. At Ipsen every individual is empowered to be their true selves grow and thrive alongside the companys success. Join us on our journey towards sustainable growth creating real impact on patients and society!
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Job Description:
Are you ready to lead and innovate in a dynamic patient-focused biopharmaceutical company
Ipsen is a growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. We aim to make a sustainable difference by significantly improving patients health and quality of life providing effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology Neurosciences and Rare Diseases.
Why Ipsen
Patient-Focused: The patient is at the heart of everything we do and improving their outcomes is the deliverable of every strategy.
Employee Care: We care for our employees who are the ambassadors making a real difference.
Bold Leadership: We attract and develop bold agile entrepreneurial individuals who take full ownership of their decisions.
Growth Opportunities: We offer a wealth of fulfilling challenges and growth opportunities in a fast-moving game-changing organization.
About the Role:
The Executive Assistant will provide high-level proactive organizational and coordination support to SVP/team and acts as the central coordination point for the department.
This role is pivotal in streamlined and efficient operations across multiple teams effective communication and the successful execution of strategic and operational priorities within the Oncologys team.
Key Responsibilities
Provide effective operational support to the Oncology Global Medical team with a strong focus on budget management:
- Ensure accurate and timely closing month/quarter end
- Prepare quarterly forecasts
- Monthly analyse of the figures with the controlling to identify gaps versus expected phasing
- Operational processing of purchase requisitions and purchase orders.
- Organising paperwork and contract signatures.
- Set up of new suppliers working closely with Ipsen Procurement.
- Working closely with team members on goods receipting and tracking budget spend.
- Maintaining and updating accurate records to keep track of status and progress.
Provide effective administrative support to the Oncology Global Medical team with a focus on:
- Coordination and set up of leadership meetings managing logistics and ensuring agendas and corresponding documentation are available and distributed.
- Attend key meetings and take minutes as needed.
- Management of diaries and scheduling of meetings.
- Coordinate with administrative support staff across the wider Ipsen team.
- Manage travel calendar and visitor logistics (including itineraries).
- Review and gain approval for expenses.
The individual will be expected to:
- Learn functional aspects of the business to help support organisation requirements.
- Provide highly proactive communication and organisation skills engaging and supporting stakeholders to meet operational deadlines.
- Proactive engagement with staff & key stakeholders across and outside of the business to help drive forward the Department in line with Ipsens strategy.
- Supporting timely delivery of project activities.
- Support preparation of business documentation.
- Support current processes and continuous improvement activities.
Qualifications
- GCSE/A Level (or equivalent) with degree or appropriate administrational qualification
- Strong experience as in either Administrative support for Director levels and/or Finance & Procurement administration roles
- Experience of planning and executing events
- Experience in communicating with stakeholders at all levels within a large organisation
- Experience working with systems such as: Adobe Sign Ariba SAP Concur
- Ideally experience working in the Pharmaceutical sector
- Fluency in English
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Nous nous engageons à créer un lieu de travail où chacun se sent écouté valorisé et soutenu où nous incarnons The Real Us*. La valeur que nous accordons aux différentes perspectives et expériences motive notre engagement en faveur de linclusion et de légalité des chances. Lorsque nous intégrons des modes de pensée diversifiés nous prenons des décisions plus réfléchies et découvrons des solutions plus innovantes. Ensemble nous nous efforçons de mieux comprendre les communautés que nous servons. Cela signifie que nous voulons également vous aider à donner le meilleur de vous-même lorsque vous postulez à un poste chez nous. Si vous avez besoin daménagements ou daide pendant le processus de candidature veuillez en informer léquipe de recrutement. Ces informations seront traitées avec soin et nauront aucune incidence sur le résultat de votre candidature. *Soyons nous-mêmeRequired Experience:
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About Company
Ipsen is a global biopharmaceutical company focused on innovation and specialty care to improve the lives of patients around the world.
