General Definition of Work
The Accounts Payable/Receivable Specialist under moderate supervision performs intermediate skilled administrative work with limited decision-making discretion entering and paying funds for invoices matching invoices to checks and assisting staff with accounts payable questions. This position performs accounting/budgeting and auditing functions to promote the overall efficiency of the district. Employee performs administrative work to carry out Board of Education policies and procedures related to finance under the direction of the Chief Finance Officer.
Qualifications
To perform this job successfully an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary/Status
State Salary Schedule/Full-time 12 months
Reports To
Chief Finance Officer
Place of Work
The normal place of work is on the premises used by Montgomery County Schools. MontgomeryCounty Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
Adhere to all state federal and local laws policies and procedures
Implement budgeting and fiscal management systems consistent with local state and federal requirements
Prepare and review various reports and perform special projects
Verify and process purchase order documentation and invoices to ensure compliance
Process accounts payable checks payroll related checks and employee reimbursements according to policy and law
Maintain listing and approvals of monthly employee reimbursements and process payments (e.g. cell phone travel registrations)
Prepare reports and maintain support documentation as directed/required (e.g. Sales/Use Tax Forms 1099)
Enter Federal Budgets assist CFO with this duty Monitor each federal program to ensureprograms are in balance with DPI
Order federal monies through DPI system
Work with federal programs directors to amend original budgets
Accounts Payable
Accounts Receivable receipt all monies for daily deposit
Complete the daily deposit to be taken to bank
Manage reconciliation/compliance in assigned areas
Manage and implement billing and
Monitor expenditures across bookkeeping functions to not exceed allotments or budget
Process payment of payroll deductions with supporting documents provided by payroll for child support tax levies annuities 401-ks etc.
Train bookkeepers on Accounts Payable functions and funds as needed/required
Maintain and oversee a complete systematic and accurate set of accounting records
Review vendor statements for accuracy and compliance and troubleshoot vendor inquiries
Reconcile local state and federal accounts and records adjustments as needed/required
Adhere to an accounting system adequate to record transactions in accordance with the requirements of GAAP and other relevant state and federal agencies
Ensure compliance with the Chart of Accounts and account structures mandated for school district use by the Department of Public Instruction
Complete local state or federal surveys and reports accurately and promptly
Create an inclusive environment with positive communication/public relations
Participate/facilitate professional development workshops and leadership training
Perform related work as assigned or required
Knowledge Skills Abilities
General knowledge of principles and practices of public-school finance
General knowledge of required records preparation and maintenance
Knowledge of county and school board policies procedures and standards regarding school systems
Knowledge and understanding of accounting and auditing principles practices and procedures; financial and statistical record-keeping techniques
Skilled in technology with demonstrated ability to use spreadsheet software and word processing software
Ability to maintain professional and emotional control under stress
Ability to learn and use specialized tools equipment or software related to business needs
Ability to use computer-based financial software packages to include experience with database search and retrieval both through query functions and typical web-based reporting in order to answer questions or to detect errors
Ability to monitor a budget
Ability to implement local state and federal rules guidelines and procedures into daily business operations
Ability to communicate effectively
Ability to employ positive communication skills in all settings/mediums
Ability to reason make judgments and maintain effective working relationships
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to take initiative work independently and exercise sound judgement
Ability to conceptualize initiate monitor and evaluate new and/or current programs
Demonstrated ability to work effectively in a deadline-driven rapidly changing team environment
Education and Experience
High School Diploma or equivalent with finance accounting or related experience
Associate degree in business finance or accounting preferred
Equivalent combination of experience and education
Special Requirements
Possess and maintain a valid Drivers License or ability to provide own transportation
Travel to school district buildings and professional meetings
Physical Requirements/Working Conditions
Work requires the occasional exertion of up to ten pounds of force
Work regularly requires exchange of accurate and detailed information through oral and written communication
Constantly operates a computer and other office business equipment
Ability to remain in stationary position for required meetings/work
Ability to move to other work locations
Visual acuity requires preparing and analyzing written or computer data determining the accuracy and thoroughness of work and observing general surroundings and activities
Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications
Work requires preparing and analyzing written or computer data operating standard office equipment and the use of advanced technology
Work occasionally requires exposure to outdoor weather conditions
Work is generally in a moderately noisy location (e.g. business office light traffic)
Requires the ability to deal with people beyond giving and receiving instructions
Must be adaptable to performing under mild to high levels of stress
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees in this job. Job description is sourced from employee interviews internal documents representative job descriptions in similar districts and other state/federal agencies.
Montgomery County Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Required Experience:
IC
General Definition of WorkThe Accounts Payable/Receivable Specialist under moderate supervision performs intermediate skilled administrative work with limited decision-making discretion entering and paying funds for invoices matching invoices to checks and assisting staff with accounts payable quest...
General Definition of Work
The Accounts Payable/Receivable Specialist under moderate supervision performs intermediate skilled administrative work with limited decision-making discretion entering and paying funds for invoices matching invoices to checks and assisting staff with accounts payable questions. This position performs accounting/budgeting and auditing functions to promote the overall efficiency of the district. Employee performs administrative work to carry out Board of Education policies and procedures related to finance under the direction of the Chief Finance Officer.
Qualifications
To perform this job successfully an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary/Status
State Salary Schedule/Full-time 12 months
Reports To
Chief Finance Officer
Place of Work
The normal place of work is on the premises used by Montgomery County Schools. MontgomeryCounty Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
Adhere to all state federal and local laws policies and procedures
Implement budgeting and fiscal management systems consistent with local state and federal requirements
Prepare and review various reports and perform special projects
Verify and process purchase order documentation and invoices to ensure compliance
Process accounts payable checks payroll related checks and employee reimbursements according to policy and law
Maintain listing and approvals of monthly employee reimbursements and process payments (e.g. cell phone travel registrations)
Prepare reports and maintain support documentation as directed/required (e.g. Sales/Use Tax Forms 1099)
Enter Federal Budgets assist CFO with this duty Monitor each federal program to ensureprograms are in balance with DPI
Order federal monies through DPI system
Work with federal programs directors to amend original budgets
Accounts Payable
Accounts Receivable receipt all monies for daily deposit
Complete the daily deposit to be taken to bank
Manage reconciliation/compliance in assigned areas
Manage and implement billing and
Monitor expenditures across bookkeeping functions to not exceed allotments or budget
Process payment of payroll deductions with supporting documents provided by payroll for child support tax levies annuities 401-ks etc.
Train bookkeepers on Accounts Payable functions and funds as needed/required
Maintain and oversee a complete systematic and accurate set of accounting records
Review vendor statements for accuracy and compliance and troubleshoot vendor inquiries
Reconcile local state and federal accounts and records adjustments as needed/required
Adhere to an accounting system adequate to record transactions in accordance with the requirements of GAAP and other relevant state and federal agencies
Ensure compliance with the Chart of Accounts and account structures mandated for school district use by the Department of Public Instruction
Complete local state or federal surveys and reports accurately and promptly
Create an inclusive environment with positive communication/public relations
Participate/facilitate professional development workshops and leadership training
Perform related work as assigned or required
Knowledge Skills Abilities
General knowledge of principles and practices of public-school finance
General knowledge of required records preparation and maintenance
Knowledge of county and school board policies procedures and standards regarding school systems
Knowledge and understanding of accounting and auditing principles practices and procedures; financial and statistical record-keeping techniques
Skilled in technology with demonstrated ability to use spreadsheet software and word processing software
Ability to maintain professional and emotional control under stress
Ability to learn and use specialized tools equipment or software related to business needs
Ability to use computer-based financial software packages to include experience with database search and retrieval both through query functions and typical web-based reporting in order to answer questions or to detect errors
Ability to monitor a budget
Ability to implement local state and federal rules guidelines and procedures into daily business operations
Ability to communicate effectively
Ability to employ positive communication skills in all settings/mediums
Ability to reason make judgments and maintain effective working relationships
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to take initiative work independently and exercise sound judgement
Ability to conceptualize initiate monitor and evaluate new and/or current programs
Demonstrated ability to work effectively in a deadline-driven rapidly changing team environment
Education and Experience
High School Diploma or equivalent with finance accounting or related experience
Associate degree in business finance or accounting preferred
Equivalent combination of experience and education
Special Requirements
Possess and maintain a valid Drivers License or ability to provide own transportation
Travel to school district buildings and professional meetings
Physical Requirements/Working Conditions
Work requires the occasional exertion of up to ten pounds of force
Work regularly requires exchange of accurate and detailed information through oral and written communication
Constantly operates a computer and other office business equipment
Ability to remain in stationary position for required meetings/work
Ability to move to other work locations
Visual acuity requires preparing and analyzing written or computer data determining the accuracy and thoroughness of work and observing general surroundings and activities
Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications
Work requires preparing and analyzing written or computer data operating standard office equipment and the use of advanced technology
Work occasionally requires exposure to outdoor weather conditions
Work is generally in a moderately noisy location (e.g. business office light traffic)
Requires the ability to deal with people beyond giving and receiving instructions
Must be adaptable to performing under mild to high levels of stress
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees in this job. Job description is sourced from employee interviews internal documents representative job descriptions in similar districts and other state/federal agencies.
Montgomery County Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Required Experience:
IC
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