Billing Specialist

Lawrence Group is a place for dreamers.

Thats a quality we look for in our clients and in our employees. These dreams these ideas inspire us. They move us forward. From the very beginning weve built our culture to encourage this kind of thinking. Weve never been about ego or hierarchy. And our approach is not about raw beauty or creativity. Its about finding new ways to bring people together. Helping our clients make what they do more relevant more impactful and above all more meaningful for all.

Lawrence Group is a building design development and project delivery firm headquartered in St. Louis with offices in Austin Florida and New York. With 170 employees Lawrence Group offers architecture interior design landscape architecture furniture procurement and graphic design services to a wide variety of clients including housing hospitality healthcare academic and retail.

This position will adhere to Lawrence Groups core values:

Legendary: We strive to be legendary from the service we provide to our impact on the community.

Innovation: Were driven by ideas and creativity. We take calculated risks and embrace opportunities.

Growth: We seek sustainable growth for our clients our organization and our employees.

Heart: We lead with heart. We celebrate appreciate and care for each other.

Trust: We rely on trust to pursue excellence. We speak honestly act transparently and honor our commitments.

Position Summary:

The Billing Specialist will collaborate with project teams to provide a wide range of project-related services primarily with client invoicing acting as an accounting support person to the Billing Services Manager and architecture Project Managers. This role requires a high level of initiative multi-tasking and problem-solving along with an eagerness to learn processes and documentation specific to the design industry.

The key responsibilities include:

Analyze contracts and related billing criteria to accurately set up jobs in VantagePoint for client invoicing.

Own the billing to clients based on Project Manager input of client fees combined with accurate calculations and validation applying professional judgment to align billing with contractual agreements project scope supporting documentation and time-based requirements.

Collaborate with project managers to determine monthly billings for revenue recognition based on labor sub-consultants and expenses incurred. Billable amounts will be determined based on a percentage of completion or time and expense ensuring accuracy in revenue recognition and financial reporting.

Produce and review detailed itemized invoices and billing statements ensuring a high standard of accuracy consistency and adherence to accounting policies and controls.

Assist in accounts receivable collections by providing supporting documentation and inquiries as needed.

Support billing systems and processes ensuring accurate data inputs (quantities labor rates) and identifying opportunities for automation and efficiency.

Initiate and support escalation of complex billing inquiries partnering with clients and leadership to resolve issues and improve overall billing accuracy and experience.

Ensure integrity of accounting records by performing invoice-related adjustments and maintaining accurate audit-ready financial data.

Collaborate with Billing Services Manager to improve initiatives across billing and accounting workflows leveraging data analysis to increase efficiency reduce errors and strengthen internal control.

All other duties as assigned.

Qualifications:

Required:

High school diploma required

3 years of professional accounting experience with 2-3 years of billing experience

Excellent computer skills including Excel Word Power Point and Outlook

Strong attention to detail and excellent organization skills required

Excellent written and verbal communication skills

Ensure strict confidentiality with confidential documents

Adaptability to changing priorities approaches and deadlines with flexibility to occasionally offer support outside regular business hours.

Proficient knowledge of accounting and corporate finance principles and procedures

Strong organizational multi-tasking and problem-solving skills with the ability to focus and effectively.

Ability to maintain confidentiality of company and client information

Desire for professional growth with exceptional customer service communication and collaboration skills

Preferred:

Bachelors degree preferred in Accounting or Finance

5 years of professional accounting experience

Knowledge of GAAP

Microsoft Office Experience

Microsoft Excel Intermediate to Advanced level skillset

AEC industry experience

Deltek VP Experience

Supervisory Responsibility:

This position does not have supervisory responsibility.

Work Environment:

This job operates in a professional office environment with hybrid schedule capability. This role routinely uses standard office equipment such as computers phones photocopiers/commercial fax machines and filing cabinets.

Physical Demands:

This position requires no minimum ability to lift bend or stand.

Travel:

Travel is not expected for this position.

Reporting Relationship:

Reports to Billing Services Manager

Recruitment Firm Disclaimer:

Lawrence Group is not accepting resumes or candidate submissions from recruitment or staffing agencies at this time. Any resumes or candidate profiles submitted to Lawrence Group without a signed agreement in place will be considered the property of Lawrence Group and we will not be obligated to pay any fees for those candidates.

Lawrence Group Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex age genetic information sexual orientation status as a protected veteran or status as a qualified individual with a disability or any other characteristic protected by applicable Federal State or Local law.