Administrative Assistant

We areseekinga dedicated and resourceful Administrator to join our this pivotal role you will provide comprehensive support totheNorth Sub-Region includingGeneral ManagementBusiness SalesOperationsand Regional Engineering teams ensuring effective operations and efficient workflow. The ideal candidate is organizeddemonstratesinitiative and is committed to continuous improvement as well as fostering a culture of information sharing across the organization.

Key Responsibilities

• Deliver high-quality administrative support to General Management Business Function leadersOperationsLine Managementand the Sales Team including meeting coordination document preparation and professional communication management.

• Collaborate with Regional Engineering resources to coordinate projects manage documentation andfacilitatelogistical requirements.

• Support the Sales team by organizing meetings assembling reports andassistingwith administrative activities that contribute to client and team success.

• Support the North Operations team with employee transfers terminations postingpositionsand other general HR support.

• Plan organize and execute both small and large meetings including agenda development attendee coordination venue management (in-person and virtual) and follow-up on action items.

• Maintainaccurateand confidential files records and reports supporting effective information sharing and organizational transparency.

• Coordinate travel arrangements and expense reporting for key team members ensuring smooth and efficient business travel experiences.Support Processing and Reviewing Expense Reporting for leadership team

• Monitor and manage office supplies equipment and resources tomaintainoptimalworkplace functionality.

• Take ownership of the teams SharePoint sites overseeing content updates access management and promoting collaborative work practices.

• Consistently seek opportunities to enhance processes expand responsibilities and share knowledgedemonstratingan ongoing commitment to continuous improvement and professional development.

• Maintain BSP complianceforNorth Office Employees.

• Limited overnight travel for key events.

• Office Based position.

Qualifications

• Experience as an administrative assistant or in a similar support role.

• Strongproficiencyin Microsoft Office Suite (Word Excel PowerPoint Outlook Teams).

• Excellent organizational and time management skills with the ability to prioritize effectively.

• Demonstrated experience in planning and coordinating meetings of varying sizes.

• Effective professional communication skills both written and verbal.

• Ability to work independently and collaboratively within team environments.

• Discretion and integrity in handling confidential information.

• Commitment to continuous learning process improvement and information sharing within the organization.

• Experience managing SharePoint or similar collaboration platforms is preferred.

Preferred Skills

• Associates degree preferred

• Experience supporting multiple departments or regions.

• Familiarity with virtual meeting tools and event management platforms.

• A proactivesolutions-oriented approach to process enhancement.

• Background in coordinating travel and expense processes for teams.

• Experience supporting sales teams or client-facing departments.

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