Administrative Assistant

Discover the possible

Anything is possible at the NRC named in 2025 one of Canadas Top Employers for Young People Top Employer in the National Capital Region and Forbes Canadas Best Employers!

As Canadas largest research and innovation organization our world-renowned research pushes the boundaries of science and engineering to make the impossible possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canadas future and the world.

At the NRC youll also discover new possibilities. Our supportive workplace fosters a culture of creativity welcoming fresh perspectives and innovation at all levels. We value teamwork. Youll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly youll discover whats possible within you as you grow make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career discover your possible at the NRC.

The role

We are looking for two (2) Administrative Assistants to support our Aerospace Research Centre (AERO). The Administrative Assistants would be someone who shares our core values of Integrity Excellence Respect and Creativity.

The Administrative Assistants provide general administrative support within an NRC Research Centre or a corporate branch or program. Some of the duties of the position include: coordinating meetings (including events and seminars); making travel arrangements; preparing correspondence reports and presentations; establishing and maintaining filing systems supporting procurement related tasks and responding to routine enquiries.

At NRC we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce an open and inclusive work environment and contributing to a more inclusive Canadian innovation system.

This position will appeal to a person who is well organized and detail-oriented and who enjoys working as part of team to deliver excellent client service.

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information oncertificates and diplomas issued abroad please see Degree equivalency

Experience

1. Significant experience providing administrative support services such as making travel arrangements and processing claims creating and maintaining files and data entry.
2. Significant* experience with MS Office suite products such as Word Excel PowerPoint and Outlook.
3. Experience providing administrative support in procurement or purchasing ideally in a public-sector or federal government environment.
4. Experience using SAP software or another similar ERP system would be an asset.
5. Experience in providing administrative support services at a senior management level would be an asset.

*Significant means a minimum of 2 years experience.

Condition of employment

Reliability Status

For a Reliability Status verification of background information over a period of 5 years is required.

Language requirements

BilingualImperativeBBB/BBB

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

1. Demonstrates ability to support procurement and purchasing activities by following established procedures maintaining accurate records and ensuring compliance with organizational or federal requirements;
2. Ability to perform data entry tasks with accuracy;
3. Ability to manage a number of files in parallel set priorities and meet deadlines.
4. Ability to draft proofread and edit documents and correspondence.
5. Ability to gather and provide information explain processes and respond to routine inquiries regarding administrative procedures.
6. Proficiency in Microsoft Office Suite (Outlook Word Excel and PowerPoint).
7. Knowledge of administrative procedures and practices including calendar management arranging meetings making travel arrangements processing travel claims would be an asset;

Behavioural competencies

Competency Profile(s)

For this position the NRC will evaluate candidates using the following competency profile(s): Management Services.

View all competency profiles

Compensation

From $49665to $65854per annum.

In addition the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan comprehensive health and dental coverage disability and life insurance office closure at the end of December and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2025 the NRC was chosen as one of Canadas Top Employers for Young People a National Capital RegionTop Employerand Forbes Canadas Best Employer.
• Relocation assistance will be determined in accordance with the NRCs directives.
• A pre-qualified listmay be established for similar positions for a one year period.
• Preference will be given to Canadian citizens and permanent residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply however only those selected for further consideration will be contacted.