Departmental Operations & Integration Specialist (Temporary)

Job Description

The School of Pharmacy has an outstanding opportunity for a temporary Departmental Operations & Integration Specialist to join their team.

About this Opportunity

The School of Pharmacy currently houses three academic Departments (Medicinal Chemistry Pharmaceutics and Pharmacy) and is seeking to fill an Executive Administrative Staff role to support an upcoming departmental merger and the administrative roles of the Department Chairs. The Departmental Operations & Integration Specialist will split their time spending 70% supporting the departmental merger and 30% supporting departmental administration and operations. This position will serve as a vital administrative and operational role for the School. The position reports to the Assistant Dean for Finance and Administration and will liaise with the Dean and Department Chairs extensively.

Key Responsibilities:

Departmental Merger (70%).

The Department of Medicinal Chemistry and the Department of Pharmaceutics in the UW School of Pharmacy have begun planning a merger with a target date of September 1 2027. This position will support the merger planning and implementation process as follows:

• Support the operations of the Pharmaceutics/Medicinal Chemistry Department Merger Task Force (DMTF) and development of guiding principles for the Department. Organize meetings retreats and surveys of department faculty and other stakeholders
• Liaise with elements of UW administration relevant to the planned reorganization including the UW Curriculum Office and the Faculty Senate Liaise with the School of Pharmacys Corporate Advisory Board (CAB) through the merger process and support the Fall CAB meeting along with the Schools events staff.
• Support the Graduate Program Directors of Pharmaceutics and Medicinal Chemistry in the preparation of a new graduate program housed in the merged department.
• Review and document the relevant parts of the School website to account for the change to the merged collaboration with the SOP HR team support development of faculty policies and procedures for the new department that are compliant with UW faculty code.

Departmental Administration and Operations Support (30%).

The Schools three Departments house approximately 50 faculty and 40 staff members and are led by three Department Chairs. This support role will provide shared administrative support to the three chairs along with operational support and backup for other department staff roles. Key duties include:

• Act as a reliable resource for the Chairs faculty staff and students in managing complex projects high-priority and high-visibility events and collaborations.
• Manage faculty meetings securing adequate space assemble and disseminate agenda manage AV/technical logistics draft and disseminate meeting minutes and manage public records.
• Other duties as assigned.

Minimum Qualifications:

• Bachelors Degree in business administration human resources or other related degree

• Three years experience working in an office environment requiring a high level of customer service and/or administrative workload.

Additional Qualifications:

• In-depth understanding of University of Washington organizational structures.

• Familiarity with administrative policies at the University of Washington or another institution of higher learning.

Desired Qualifications:

• Excellent written and verbal communication skills and strong interpersonal skills

• Ability to maintain a professional demeanor at all times.

• Exhibit a proactive service-oriented manner and ability to deal effectively with a diverse and demanding client base.

• Ability to research and synthesize information and communicate it effectively to lay audiences in verbal and written form.

• Deep familiarity with calendaring software solutions office related software and communication tools recognized as a resource for others to use in dealing with complex logistic scenarios.

• Excellent organizational time management and decision-making skills.

• Ability to handle confidential information with tact discretion and diplomacy and to maintain strict confidentiality.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.