Recruiting & Hiring Specialist (ECI)
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Job Location:
San Pablo, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
10 days ago
Vacancies:
1 Vacancy
Job Summary
POSITION SUMMARY:
Functions are carried out in keeping with the Goals Mission and Policies of the YMCA of the East Bay. Under direction of the ECI Operations department the Recruitment & Hiring Specialist is responsible for supporting and coordinating recruitment hiring onboarding and related administrative functions for Early Childhood Impact (ECI) staff. This role supports continuous program improvement by supporting full-cycle recruitment activities onboarding compliance tracking candidate communication and cross-functional coordination with Operations Hiring Managers and site leadership.
QUALIFICATIONS:
- AA degree or two years of equivalent coursework BA preferred.
- Two years of experience in a high paced diverse atmosphere; recruitment and workforce/job training preferred.
- Experience serving dual language and immigrant populations non-traditional college students first generation college students and low-income workers is preferred
- Strong organizational customer service written and verbal communication skills.
- Proficiency in Microsoft Word Excel PowerPoint Outlook databases and other computer programs
- Bilingual in Spanish preferred.
- Ability to manage multiple priorities and maintain a high level of confidentiality.
- Valid California Drivers License/proof of auto insurance/annual DMV check required
- Criminal record clearance and health requirements that include physical exam TB screen and immunizatioN
WHY YOU WILL LOVE WORKING HERE
- Medical Dental and Vision Insurance Full-time employees are eligible for heavily subsidized coverage with several plan options.
- Basic Life and AD&D Insurance with options for Voluntary Life and AD&D coverage.
- Flexible Spending Accounts (FSA) for health and dependent care expenses.
- Long-Term Disability Insurance for added financial protection.
- Employee Assistance and Wellness Programs to support mental health and work-life balance.
- Commuter Benefits available for eligible employees.
- 12 Designated Holidays.
- Paid Time Off for vacation and sick leave.
- Professional Development Opportunities and ongoing training to support your career growth.
- YMCA Membership Benefits and discounts on programs for you and your family
- Develop implement and refine recruitment strategies aligned with ECI staffing goals.
- Coordinate onboarding activities for new hires including appointments transitions into work assignments and required documentation.
- Build and maintain partnerships to attract diverse qualified candidates who reflect the communities served including evaluate recruitment methods tools and platforms to improve hiring outcomes.
- Coordinate key aspects of the hiring process including applicant review screening interview scheduling interview panel coordination reference checks and pre-employment steps.
- Conduct or support candidate assessments to evaluate qualifications experience and alignment with YMCA mission and values.
- Serve as a point of contact for candidates and respond to inquiries regarding job openings hiring status and onboarding steps.
- With the team develop update and maintain onboarding procedures materials tracking tools and schedules.
- Support UKG recruiting and onboarding workflows recordkeeping and monitoring.
- Coordinate with Human Resources Workforce Development Operations and Center/site leaders to ensure timely staffing file completion and a positive onboarding experience.
- As needed post maintain and monitor job openings and candidate pipelines across recruitment platforms.
- Maintain accurate files data entry and reporting related to staffing licensing funding compliance staff qualifications and staff placements.
- Support tracking and facilitation of employee pre-employment and ongoing requirements including health clearances safety requirements CPR and other required certifications.
- Provide administrative support for day-to-day functions including communications staffing updates and reporting systems.
- Market the program to potential employees using outreach campaigns community engagement and e-recruiting strategies.
- Ensure strong communication and coordination between ECI departments HR and administrative partners.
- Maintain confidentiality and handle sensitive candidate and employee information appropriately.
- Special projects and other duties as assigned.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- Sufficient strength agility and mobility to perform essential functions
- Must be able to work on a computer for an extended period of time
- Must be able to travel locally for meetings training and special events
- Must be able to work some nights and weekends
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
MEASURE OF EFFECTIVENESS
This position has a primary impact on the operations of the YMCA East Bay Early Childhood Impact Program. Therefore the effectiveness of the fulfillment of this position should be measured by:
- Ability to meet staffing goals established by ECI leadership.
- Timely recruitment hiring and onboarding of staff as applicable.
- Accuracy and completeness of HR and compliance records.
- Positive relationships with candidates internal teams and external partners.
- Effective coordination of onboarding and transitions into assignment.
- Must be able to travel locally for meetings training and special events
LEADERSHIP COMPETENCIES:
- Communication and Influence
- Developing Self and Others
- Engaging Community
- Emotional Maturity
- Inclusion
- Collaboration
- Functional Expertise
Required Experience:
IC
About Company
YMCA of the East Bay has 5 easy to access central locations in Albany, Berkeley, Richmond, Oakland & Pleasant Hill. We have health & fitness classes, programs for kids & teens and affordable child care and drop-in child watch.
