Administrative Coordinator

Job Location: Union City CA

Exempt/Non-Exempt: Exempt

Reporting Structure: President of Retail and Chief Executive Officer

Salary Range: $80000 - $90000

About the Company:

Vintners Distributors is the corporate arm for Au Energy Loop Neighborhood Market and Poppy Market and is based in Union City CA with stores and stations across California. The company was founded in 1978 and develops real estate and owns and operates gas stations with convenience stores and car washes. It also has a wholesale division that delivers fuel to dealer locations in the market.

Position Overview:

The Administrative Coordinator is responsible for providing comprehensive administrative and operational support across departments with a focus on supporting leadership within the retail division. This role requires strong organizational skills attention to detail and the ability to manage multiple priorities to ensure efficient day-to-day operations.

Key Responsibilities:

• Provide administrative support including calendar coordination correspondence and meeting scheduling.
• Prepare review and edit reports presentations and internal communications with accuracy and professionalism.
• Serve as a point of contact for internal and external stakeholders ensuring timely and effective communication.
• Coordinate travel arrangements itineraries and logistics as needed.
• Maintain organized filing systems records and confidential materials in accordance with company protocols.
• Assist with expense reporting basic budgeting tasks and administrative purchase orders.
• Support preparation of meeting materials reports and departmental documentation.
• Assist in the coordination and execution of special projects and company events.
• Provide general office administrative support to ensure efficient operations across departments.
• Identify and address administrative needs helping to streamline workflows and improve coordination.

Qualifications:

• Bachelors degree in business administration communications or a related field preferred.
• 25 years of administrative or coordination experience in a corporate or office environment.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in Microsoft Office Suite (especially Excel) and collaboration tools such as Teams and SharePoint.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Ability to handle sensitive information with discretion and professionalism.
• Reliable detail-oriented and able to work both independently and collaboratively.

Benefits:

• Benefits (Medical Dental and Vision)
• Vacation
• Paid Holidays
• 401(k) Retirement Plan with Company Match

Disclaimer:

The responsibilities outlined above are intended to describe the general nature of the role and may be adjusted based on business needs.

Background Check:

The company reserves the right to conduct background checks as a condition of employment.