Talent Acquisition Specialist Volunteers & Interns

At the Monterey Bay Aquarium we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices working together increases our capacity to serve our visitors and fulfill our welcome people from all walks of life into our team and strongly encourage people of color LGBTQ individuals veterans and people with disabilities to apply.

Priority deadline for applications is May 22 2026. Due to the volume of incoming applications the role may be closed earlier than May 22 2026.

Job Summary:

Under direct supervision conduct recruitment activities for high volume positions including but not limited to: intake meetings; gather position specifications and qualification perform preliminary screenings coordinate interview schedules; process pre-employment screenings; provide guidance to hiring managers. Support recruitment events and Talent Acquisition team with various recruitment activities. Perform other duties as required.

This role will support targeted recruitment efforts for volunteer and intern positions ensuring a strong pipeline of mission-aligned candidates. This includes maintaining engagement with prospective volunteers and interns while supporting their successful integration into the organization.

Core Activities:

• Gather open position specifications and qualifications in collaboration with hiring managers to understand talent needs.
• Process high volume recruitments and applicants for high volume jobs through the Applicant Tracking System timely and efficiently.
  • Create job postings in ATS
  • Review applications materials (resume attachments portfolio samples etc.)
  • Coordinate interview schedules status updates in collaboration with hiring managers
  • Conduct verbal offers and generate offer letters
• Audit update and maintain recruitment data and templates in various systems.
• Perform preliminary applicant phone screenings.
• Support candidates throughout the onboarding process (e.g. provide information orientation trainings etc.) as applicable.
• Update organize and maintain pre-employment screenings (e.g. background checks physicals DMV pulls etc.)
• Provide cross-functional support and collaboration with People & Culture activities as needed (e.g. employee events panel interviews etc.)
• Prepare candidate and promotional materials related to internal and external recruitment (e.g. social media ads website updates flyers etc.)
• Organize and inventory candidate promotional materials giveaways.
• Support the logistics for Talent Acquisition events career fairs (e.g. sign up track attendance etc.)
• Generate routine reporting on applicant profiles and recruitment process.

Preferred Knowledge Skills & Abilities (KSAs):

• Bachelors degree in Business Human Resources or equivalent combination of education training and experience
• Experience and/or exposure working in Human Resources setting
• Experience and/or exposure working in Applicant Tracking Systems Human Resources Information Systems (Volgistics UKG preferred)
• Proficiency in Microsoft Word PowerPoint
• Excellent communication problem-solving and interpersonal skills
• Must be organized and detail-oriented and able to multitask
• Highly motivated self-directed and team player
• Must be computer and technology literate
• Ability to work within and maintain Monterey Bay Aquariums Core Values

Physical Requirements to Perform Essential Job Functions:

• Typical office equipment
• Constant sitting standing walking bending
• Occasional unassisted lifting up to 50 lbs
• Typical office environment main aquarium and exhibits occasional offsite events

Hourly Compensation Range:

$28.32-$32.69 USD per hour. Starting rate will vary based on previous experience and relevant skills/knowledge set.

Required Experience:

Intern