Legal Billing Specialist II

JOB SUMMARY

Apremier business law firm is seeking aBilling Specialist II who will be responsible for managing the billing and invoicing processes and offers strong proficiency in legal billing. This includes but is not limited to coordinating and executing the entire billing process for assigned billing attorneys and clients editing pre-bills processing and transmitting client invoices maintaining client billing guidelines prompt resolution of billing inquiries or requests.

The Billing Specialist plays a critical part in ensuring accurate compliant and timely billing to clients by collaborating well with attorneys clients and other staff members.

• Generate review and accurately prepare invoices for legal services ensuring adherence to client-specific billing guidelines fee arrangements and timekeeping records.
• Generate Pre-Bills make edits and finalize bills. Mail and/or Email final bills to the clients.
• Maintain detailed records of billing transactions adjustments and correspondence related to billing disputes and resolutions.
• Familiarity with legal billing software systems (e.g. Aderant Billblast) to manage billing processes and ensure accuracy.
• With respect to e-billing upload new timekeeper rates in e-billing vendor sites request new matter setups in e-billing vendor sites and monitor status of the invoices ensuring rejected bills are timely addressed.
• Process and submit electronic (Legal Electronic Data Exchange Standard LEDES) invoices through various online e-billing platforms (e.g. Serengeti Tymetrix etc.).
• Manage and track reimbursable expenses disbursements and other billable costs associated with legal matters.
• Prepare detailed billing reports for attorneys summarizing billing information and providing aging analysis. Assist with special projects as needed.
• Address billing inquiries discrepancies and payment issues promptly and professionally providing exceptional client service.
• Maintain organized billing records and databases including client matter information fee structures and payment terms.
• Collaborate with lawyers paralegals and administrative staff to resolve billing-related issues update client files and streamline billing processes.

• Bachelors degree in Accounting Finance Information Technology or a related field or equivalent relevant experience.
• Minimum 3 years prior law firm billing experience is a must.
• Knowledge of electronic billing including tracking status troubleshooting and working with clients/attorneys.
• Strong attention to detail and problem-solving skills.
• Strong knowledge and experience with law firm billing software (Aderant) and proficient with other e-billing applications such as BillBlast Serengeti Passport and Tymetrix are strongly preferred.
• Understanding of LEDES formats with knowledge of ASCII and XML formats is a plus.
• Strong knowledge and intermediate proficiency in MS Office particularly Word and Excel.
• A strong client service approach and team orientation is required.
• Must have the proven ability to communicate effectively (verbal and written) and respond to common inquiries or complaints from all levels of clients and professional support staff.
• Must have strong interpersonal skills necessary to maintain effective relationships with partners attorneys clients and staff and to exhibit a high degree of responsiveness diplomacy and professionalism in these interactions.