Administrative Assistant

ABOUT GENALYTE

At Genalyte were revolutionizing diagnostic testing to empower a healthier future. We believe that timely and accurate health insights shouldnt be a luxury but a necessity. We are driven by a vision where advanced diagnostic capabilities are accessible efficient and seamlessly integrated into healthcare. Genalyte is more than just a laboratory; we are advocates for health empowerment dedicated to providing insights that can transform lives and communities.

POSITION SUMMARY
The Administrative Assistant provides hands-on administrative organizational and operational support to executive leadership and functional teams while also owning the day-to-day upkeep and presentation of our office environment. This is a roll-up-your-sleeves role that blends executive support with physical office managementincluding cleaning stocking errand-running and facility maintenance. This role is critical to enabling efficiency alignment and a positive workplace experience. The ideal candidate takes pride in every aspect of the job approaches all tasksbig and smallwith a positive can-do attitude and holds themselves to a high standard of execution and accountability. Strong organizational skills attention to detail and a willingness to personally handle hands-on tasks are essential.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

These may include but are not limited to:

• Provide administrative and executive support to one or more executives and/or leadership team members including calendar management meeting coordination travel arrangements and expense reporting
• Manage procurement of office & kitchen supplies with a cost-conscious approach ensuring shelves refrigerators and supply areas are stocked and orderly
• Own the organization and presentation of all shared office spaces kitchen and break areas on a daily basis including performing light cleaning duties before and after events meetings and daily use
• Run errands on behalf of management and the office as a regular part of the role such as picking up and dropping off mail and packages purchasing food and beverages for team and candidate meetings sourcing last-minute supplies and fulfilling other time-sensitive requests. Mileage reimbursement or a flat monthly vehicle stipend is provided
• Serve as a trusted partner to leadership by anticipating needs managing priorities and exercising sound judgment with confidential and sensitive information
• Support cross-functional communication and coordination such as company events team meetings and offsites
• Manage incoming requests prioritize tasks and ensure timely follow-through
• Support onboarding logistics for new hires including workspace setup and coordination with IT People Ops and Facilities (as applicable)
• Support talent acquisition by scheduling interviews presentations and calls

ADDITIONAL FUNCTIONS & RESPONSIBILITIES

• Provide general office support including managing office supplies coordinating vendors receiving deliveries and personally handling light facility tasks such as tidying common areas restocking supplies and organizing storage
• Maintain organized records files and shared resources
• Assist with Company event planning including hands-on setup coordination of catering and supplies and post-event cleanup and space restoration
• Support ad hoc projects special initiatives and process improvements
• At more senior levels may support complex scheduling across multiple time zones manage executive communications and lead office or administrative initiatives independently

EDUCATION EXPERIENCE KNOWLEDGE SKILLS AND ABILITIES:

• High school diploma or equivalent required; Associates or Bachelors degree preferred
• 48 years of relevant administrative or executive support experience
• Curiosity to solve problems and propose solutions when problems arise
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities meet deadlines and adapt to changing needs with a positive can-do attitude; willingness to take on any taskincluding physical and hands-on workwithout hesitation
• Ability to manage multiple priorities meet deadlines and adapt to changing needs with a positive outlook
• Excellent written and verbal communication skills
• High degree of professionalism discretion and integrity
• Proactive resourceful and solutions-oriented mindset
• Ability to work independently while collaborating effectively across team
• Demonstrated fiscal responsibility and cost-consciousness; experience operating within defined budgets and spending guidelines
• Must have reliable transportation and a valid drivers license; willingness to run local errands as a regular part of the role
• Comfortable with physical tasks including lifting up to 25 lbs standing for extended periods and performing light cleaning duties